• Guides and Training Manuals

COVID-19 HMIS Resources

Date Published: November 2020

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Description

The recent emergence of the Coronavirus Disease (COVID-19) calls for enhanced cooperation between public health authorities, homeless service systems, and other partners at the local level. To support these partnerships and the vulnerable households served, HUD developed guidance for HMIS Privacy & Security and HMIS Project Setup is linked below, as well as a list of communities and resources using HMIS in various ways to address the crisis with HMIS tools.

HUD's Office of Special Needs Assistance Programs (SNAPS) will update as more examples emerge.

Visit the Disease Risks and Homelessness page on the HUD Exchange for a full list of resources related to COVID-19 infectious disease prevention and response for homeless providers.


The contents of these materials, except when based on statutory or regulatory authority or law, do not have the force and effect of law and are not meant to bind the public in any way. These materials are intended only to provide clarity to the public regarding existing requirements under the law or agency policies.


HUD Resources

Resource Description

Comparable Database Vendor Checklist (PDF)

Date Published: October 29, 2020

Helps agencies ensure that vendors provide software that meets the minimum privacy standards and data collection/reporting requirements in addition to meeting the needs of the community. Additionally, this checklist can be used as a strategic planning resource for how a comparable database can be used as a tool to prevent and end homelessness in the community.

Audience: HMIS Leads, CoC Leadership, and ESG Recipients

VSP Comparable Database and Reporting Requirements (PDF)

Date Published: August 4, 2020

Outlines the database and reporting requirements that will be necessary of any Victim Service Provider (VSP) that is a recipient of ESG-CV funds.

Audience: ESG-CV Recipients and Project Leaders

Leveraging Integrated Data to Support and Enhance COVID-19 Responses (PDF)

Date Published: July 30, 2020

Outline of elements of successful data integration projects as well as examples from communities that demonstrate how integrated data is being leveraged to enhance decision-making and client outcomes.

Audience: HMIS Leads, CoC Leadership, and Project Leaders

Public Housing Authority Data Sharing Agreements (PDF)

Date Published: July 30, 2020

Guidance for how to develop data sharing agreements to help each party serve individuals and families who are experiencing or are at risk of experiencing homelessness.

Audience: HMIS Leads, CoC Leadership, and Public Housing Authorities (PHAs)

Data & Equity: Using the Data You Have (PDF)

Date Published: July 8, 2020

Identifies several tools to assist in finding and analyzing homelessness data related to equity, demographics, and system performance.

Audience: HMIS Leads, CoC Leadership, and Project Leaders

HMIS Allowable Expenses for ESG (PDF)

Date Published: July 8, 2020

Highlights several costs in which ESG recipients or subrecipients may use ESG funds, as well as additional eligible costs for ESG recipients that are HMIS Lead agencies.

Audience: HMIS Leads, CoC Leadership, and ESG Recipients and Subrecipients

Rapid Expansion of HMIS: Things to Consider (PDF)

Date Published: July 8, 2020

Identifies pieces of information pertaining to recording ESG-CV funds data in a CoC’s HMIS, including several potential costs that should be considered when budgeting and authorizing uses for ESG-CV funds.

Audience: HMIS Leads, CoC Leadership, Project Leaders, and ESG Recipients and Subrecipients

HMIS Privacy and Security Standards and COVID-19 Response (PDF)

Date Published: April 28, 2020

Data collection & data sharing considerations for COVID-19 response utilizing HMIS.

Audience: HMIS Leads and CoC Leadership

HMIS Project Setup and Inventory Changes During an Infectious Disease Outbreak (PDF)

Date Published: April 28, 2020

Updated: November 13, 2020

Project setup and inventory change guidance for tracking isolation/quarantine beds in HMIS.

Audience: HMIS Leads, CoC Leadership, and Project Leaders

Community Examples

Resource Description

Cincinnati, OH

Cincinnati, OH COVID-19 HMIS Project Setup (PDF)

Date Published: April 28, 2020

Tracking COVID-19 test results and Partner Agency access to client information

State of California: Project Roomkey

COVID-19 HMIS Workflow: Symptom and Shelter Screening (PDF)

CA-FEMA Project Information (PDF)

Date Published: April 21, 2020

Quarantine/Isolation clients tracked in HMIS for FEMA reimbursement

Atlanta, GA

COVID-19 Client Triage Tool: Atlanta, GA CoC Example (DOCX)

COVID-19 Herramienta de Cernimiento o “Triage” Ejemplo CoC Atlanta, GA (DOCX)

Date Published: March 15, 2020

Triage-screening tool to assist in shelter management strategies

North Carolina

HMIS Guide for COVID-19 Response (PDF)

Date Published: April 8, 2020

Recording & Reporting symptoms using HMIS

Louisiana Balance of State

COVID-19 Status in HMIS (Google Doc)

Date Published: March 30, 2020

Recording & Reporting symptoms using HMIS


Tags: CoC COVID-19 ESG HMIS
Author Organization
  • HUD
Resource Approver
  • HUD Approved