• Guides and Training Manuals

COVID-19 HMIS Resources

Date Published: July 2020



The recent emergence of the Coronavirus Disease (COVID-19) calls for enhanced cooperation between public health authorities, homeless service systems, and other partners at the local level. To support these partnerships and the vulnerable households served, HUD developed guidance for HMIS Privacy & Security and HMIS Project Setup is linked below, as well as a list of communities and resources using HMIS in various ways to address the crisis with HMIS tools.

HUD's Office of Special Needs Assistance Programs (SNAPS) will update as more examples emerge.

Visit the Disease Risks and Homelessness page on the HUD Exchange for a full list of resources related to COVID-19 infectious disease prevention and response for homeless providers.

The contents of these materials, except when based on statutory or regulatory authority or law, do not have the force and effect of law and are not meant to bind the public in any way. These materials are intended only to provide clarity to the public regarding existing requirements under the law or agency policies.

HUD Resources

Resource Description
VSP Comparable Database and Reporting Requirements (PDF)

Audience: ESG-CV Recipients and Project Leaders

Outlines the database and reporting requirements that will be necessary of any Victim Service Provider (VSP) that is a recipient of ESG-CV funds.

Leveraging Integrated Data to Support and Enhance COVID-19 Responses (PDF)

Audience: HMIS Leads, CoC Leadership, and Project Leaders

Outline of elements of successful data integration projects as well as examples from communities that demonstrate how integrated data is being leveraged to enhance decision-making and client outcomes.

Public Housing Authority Data Sharing Agreements (PDF)

Audience: HMIS Leads, CoC Leadership, and Public Housing Authorities (PHAs)

Guidance for how to develop data sharing agreements to help each party serve individuals and families who are experiencing or are at risk of experiencing homelessness.

Data & Equity: Using the Data You Have (PDF)

Audience: HMIS Leads, CoC Leadership, and Project Leaders

Identifies several tools to assist in finding and analyzing homelessness data related to equity, demographics, and system performance.

HMIS Allowable Expenses for ESG (PDF)

Audience: HMIS Leads, CoC Leadership, and ESG Recipients and Subrecipients

Highlights several costs in which ESG recipients or subrecipients may use ESG funds, as well as additional eligible costs for ESG recipients that are HMIS Lead agencies.

Rapid Expansion of HMIS: Things to Consider (PDF)

Audience: HMIS Leads, CoC Leadership, Project Leaders, and ESG Recipients and Subrecipients

Identifies pieces of information pertaining to recording ESG-CV funds data in a CoC’s HMIS, including several potential costs that should be considered when budgeting and authorizing uses for ESG-CV funds.

HMIS Privacy and Security Standards and COVID-19 Response (PDF)

Audience: HMIS Leads and CoC Leadership

Data collection & data sharing considerations for COVID-19 response utilizing HMIS.

HMIS Project Setup and Inventory Changes During an Infectious Disease Outbreak (PDF)

Audience: HMIS Leads, CoC Leadership, and Project Leaders

Project setup and inventory change guidance for tracking isolation/quarantine beds in HMIS.

Community Examples

Community Resource

Cincinnati, OH

Tracking COVID-19 test results and Partner Agency access to client information

Cincinnati, OH COVID-19 HMIS Project Setup (PDF)

State of California: Project Roomkey

Quarantine/Isolation clients tracked in HMIS for FEMA reimbursement

COVID-19 HMIS Workflow: Symptom and Shelter Screening (PDF)

CA-FEMA Project Information (PDF)

Atlanta, GA

Triage-screening tool to assist in shelter management strategies.

COVID-19 Client Triage Tool: Atlanta, GA CoC Example (DOCX)

COVID-19 Herramienta de Cernimiento o “Triage” Ejemplo CoC Atlanta, GA (DOCX)

North Carolina

Recording & Reporting symptoms using HMIS

HMIS Guide for COVID-19 Response (PDF)

Louisiana Balance of State

Recording & Reporting symptoms using HMIS

COVID-19 Status in HMIS (Google Doc)

Author Organization
  • HUD
Resource Approver
  • HUD Approved