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Project Rating and Ranking Tool

Date Published: August 2017

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The Resource Links section on this page refers to several resources—the Project Rating and Ranking Tool, the Project Rating and Ranking Tool Instructional Videos, and the Project Ranking Worksheet.

Project Rating and Ranking Tool

The Project Rating and Ranking Tool is an optional tool that can be used by CoCs to evaluate projects and set ranking priorities within the CoC. The Continuum of Care (CoC) Program is an essential resource in helping HUD meet the national goals of preventing and ending homelessness in the United States. CoCs should use objective, performance based scoring criteria and selection priorities that are approved by the CoC to determine the extent to which each project addresses HUD’s policy priorities. CoCs should reallocate funds to new projects whenever reallocation would improve outcomes and reduce homelessness, and consider how much each project spends to serve and house an individual or family as compared to other projects serving similar populations.

Updates to the Project Rating and Ranking Tool:

  • This tool was recently updated on July 26, 2017. Small changes were made to the bonus project treatment. The tool still searches for New or Expansion projects that fit the bonus parameters, and identifies the highest rated project(s) from the eligible projects. However, instead of having the project in a separate table, the bonus project(s) are included in the Tier 2 table with pink formatting. They can be moved between Tier 1 and Tier 2 just as any other project can be moved. The funding for Tier 2 was also updated, so it includes the remaining ARD and Bonus funding, and the tallies were updated at the top of the Funding Analysis + Ranking tab to reflect the funding change.
  • This tool was updated again on August 22, 2017. The most recent update contains a fix to the “Performance Measures Subtotal” formulas on the RENEW. + EXP. RATING TOOL tab, to ensure that the Length of Stay: Rapid Re-housing scores are counted in the project’s overall rating score. The update also contains a fix to the Factor/Goals and Max Point Values within the Serve High Need Population group under the CUSTOMIZE RENEWAL/EXPANSION PROJECT RATING TOOL section of the CUSTOMIZE RATING CRITERIA tab. The fix ensures that changes to these parameters are accurately reflected in the associated PERFORMANCE GOAL text on the RENEW. + EXP. RATING TOOL tab.

Clarification on ranking with this tool: The FY 2017 CoC Program NOFA allows some CoCs to choose the amount of funding they can use as their Tier 1 amount: "Tier 1 is equal to the greater of the combined amount of Annual Renewal Amount (ARA) for all permanent housing and HMIS projects eligible for renewal up to $1,000,000 or 94 percent of the CoC's FY 2017 Annual Renewal Demand (ARD)." The Rating and Ranking Tool was only designed to rank projects using the 94% funding line for Tier 1. If a CoC chooses to use the alternate calculation for their Tier 1 amount they should use an alternate ranking process.

Project Ranking Videos

These 4 videos walk through the steps of using the Project Rating and Ranking Tool. Videos 1 provides an overview of the tool and explains how to get started. Videos 2-4 covers the steps of preparing your list of projects for review, how to review all projects, and how to rank projects.

Project Ranking Worksheet

The Project Ranking Worksheet is not part of the Project Rating and Ranking Tool. It is a separate, optional tool that HUD has made available for the FY 2017 CoC Program Competition, HUD is also making available the Project Ranking Worksheet. This tool is a simple Excel worksheet that enables Collaborative Applicants to enter all of the projects in one worksheet prior to entering the ranking numbers in the New and Renewal Project Listings in e-snaps. After the Collaborative Applicant enters the data, the spreadsheet can be sorted by Rank Number, Applicant Name, Project Name, Expiring Grant Number, Project Type, Component Type, Amount Requested, or Amount Ranked.

Note: Persons using assistive technology may not be able to fully access information in this file. For assistance with the file or questions regarding how to use it, submit a question to the e-snaps Ask a Question. Select “e-snaps” from the “My question is related to” drop down list on Step 2 of the question submission process.

Resource Links

Tags: CoC HMIS
Author Organization
  • HUD
Resource Approver
  • HUD Approved