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Notice CPD-14-04: Implementing Risk Analyses for Monitoring Community Planning and Development Grant Programs in FY 2015 and 2016


Date Published: March 2014


Notice CPD-22-04 supersedes this Notice.

This Notice provides a consistent methodology for conducting risk analyses for Community Planning and Development (CPD) formula and competitive grantees and establish monitoring priorities within available resources. This risk analysis process has been incorporated into CPD’s Grants Management Process (GMP) system, a computer-based information system which is used to provide a documented record of conclusions and results.

This Notice is intended to augment the Departmental policy contained in Handbook 1840.1, Rev-3, Departmental Management Control Program, which requires the development of risk-based rating systems for all programs, and Handbook 6509.2 REV-6, Community Planning and Development Monitoring Handbook. The major steps for implementing risk-based monitoring include:

  • Developing risk-based rating systems for program grantees
  • Rating and selecting grantees for monitoring
  • Identifying program risks and setting monitoring objectives
  • Documenting the process and recording the rationale for choosing grantees.

Each Field Office will perform the risk analysis using the methodology described in this Notice. The Evaluator (CPD Representative, Financial Analyst or Specialist) and Management Representative (CPD Director, Deputy Director, or Program Manager) have specific responsibilities for worksheet review and information update for each grantee.

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