HUD Solar Request for Proposals (RFP) Toolkit

This HUD Solar Request for Proposals (RFP) Toolkit provides affordable multi-family housing providers that are procuring on-site solar electricity with practical guidance on the RFP process. While many possible situations exist, the Toolkit focuses on the most common affordable housing provider needs including:

  • Single property solar photovoltaic systems (PV) array to meet common area needs
  • Multiple properties in a local region with needs for solar PV arrays at each property
  • Many properties nationally with an overall need for a solar PV development partner

The Toolkit includes a fully customizable Solar RFP Template. The other documents in the Toolkit include the Introduction, Template Instructions, and Sample Completed RFP provide additional guidance and direction of the development and issuance of a RFP.

Download all documents (ZIP)

Solar Toolkit Introduction (PDF)

Learn how and when this RFP Toolkit might be used, familiarize yourself with a typical procurement process, learn how to use the Toolkit and its various parts, and browse a glossary of common terms.

Solar RFP Template Instructions (PDF)

This guidance document is organized in the same order and structure as the RFP Template. It explains the purpose of each section and provides tips on how you can customize the template to meet your organization’s needs.

Solar RFP Template (DOC)

This RFP Template has been created using HUD-specific experience combined with industry best practices for solar project procurement in the housing and commercial sectors. The Template allows users to customize each section of the template to meet their organization’s solar development needs and procurement preferences. The RFP Template is accompanied by:

  • Attachment A: Listing of Sites and Site Electricity Usage (see below)
  • Attachment B: Solar PV System Minimum Equipment and Construction Requirements (included in template)
  • Attachment C: Contractor Insurance Requirements (included in template)
  • Attachment D: Cost Proposal Form (see below)

Sample Solar RFP (PDF)

Review a version of the RFP Template that has been completed using a hypothetical organization as a reference to accompany the RFP Template.

Attachment A: Listing of Sites and Site Electricity Usage (XLSX)

Attachment A to the RFP Template. Complete the listing of sites and enter their electricity usage for the past 12 months.

Attachment D: Cost Proposal Form (XLSX)

Attachment D to the RFP Template. Contains each solar vendor’s values in a standardized worksheet that affordable housing providers can use to directly compare all proposals that are submitted.

 

The Solar RFP Toolkit is one of a series of technical resources provided to assist affordable housing organizations with increasing organizational capacity and installing renewable energy on federally assisted housing. The other resources in this series, as well as additional policy guidance, case studies, and other resources are available under Renew300 Resources.