Multifamily Housing Program Financial Management Toolkit

6c. General Procurement Standards (200.318)

What Are the Key Expectations for All Procurement Processes?

The general procurement standards articulated in section 200.318 include the following key expectations:

  • Full and open competition is mandatory
  • The purchaser must have conflict of interest and procurement policies in place
  • Must avoid purchase of unnecessary or duplicative items
  • Must award contracts only to responsible contractors
  • Contractors that develop draft specifications, requirements, statements of work and invitations for bids or proposals must be excluded from bidding
  • Must maintain proper documentation and records regarding procurements
  • Emphasis added regarding the use of Inter-local cooperative agreements for the procurement of common shared goods and services
  • Further defines time and material contracts