Implement Tenant Occupancy, Visual Assessment, and Ongoing Maintenance
Use the tools below to implement Tenant Occupancy, Visual Assessment, and Ongoing Maintenance for TBRA.
Unless the unit is exempt, the owners must provide a pamphlet, a disclosure form and disclose all known information about LBP, LBP hazards, and mitigation steps.
| Tool Name | Description |
|---|---|
| Protect Your Family from Lead in Your Home Pamphlet | Ensures tenants are aware of lead safety. The tenant who signs the lease/rental agreement should receive this pamphlet and it should be retained with a signed copy of the disclosure form in the tenant file (property owner keeps original). |
| Sample Disclosure Form for Rental English | Spanish |
Provides disclosure form to tenants to show lead hazard activities undertaken. This is given by the owners/landlords. Owners use the form to disclose all known information, including no knowledge, of the presence of lead-based paint and hazard reduction work and tenants must acknowledge receipt of the owner’s information. |
Owners must track occupants under the age of 6 and instruct tenants to inform them of deteriorated paint and occupancy by children under the age of 6.
| Tool Name | Description |
|---|---|
| Owner’s Guide to Identifying and Tracking Occupants and Expected Occupants under 6 Years Old | Helps track units that are subject to the LSHR for visual assessment for TBRA and risk assessment for project-based assistance (PBA), hazard reduction, clearance, and response to EBLL. |
| TBRA and PBA Resident Instructions | Helps residents understand their responsibility and protections to ensure lead safety in pre-1978 units. |
State and Local Rules Many states and localities have their own rules for lead evaluation and hazard reduction. These may be more stringent or just different from the federal rules, but in all cases at least the items above must be completed.
Practitioners in TBRA will have to communicate with the public health department on a quarterly basis to coordinate which units have or may have a child with an EBLL.
| Tool Name | Description |
|---|---|
| Request for EBLL Children Addresses - Sample Letter | Requests addresses of children with an EBLL in your jurisdiction on a quarterly basis from the local or State Health Department. |
| Providing Addresses of Units Receiving TBRA to Health Department - Sample Letter | Provides addresses of children with an EBLL in your jurisdiction on a quarterly basis to the local or State Health Department. |
All units occupied or to be occupied by families with one or more children under 6 years of age must receive initial and periodic Visual Assessment(s) to identify deteriorated painted surfaces, including exterior and common areas. Owners must have and implement an ongoing LBP maintenance plan.
| Tool Name | Description |
|---|---|
| Log of Visual Assessment and Resolution Report | Records when the inspector, trained in visual assessment techniques, performed the Visual Assessment and documents the location, how much (area) deteriorated paint was found, and owner's responsibility to treat and clear the hazards. |
| Sample Certification for Ongoing Monitoring and Maintenance - Visual Assessment | Certifies ongoing maintenance requirements are met when only visual assessment is needed for evaluation. |
For deteriorated painted surfaces above the HUD LSHR de minimis level, the owner is responsible for paint stabilization that must be performed by a certified Environmental Protection Agency (EPA) or State Renovator Firm and by certified Renovators. View the Hazard Reduction Module for more information on these procedures.
If small repair meets the HUD standard for de minimis or an emergency exists, complete Part 2 of the LSHR Screening on Exemption or Limited Exemption. A unit can only be fully exempt if no paint will be disturbed.
| Tool Name | Description |
|---|---|
| Log of Visual Assessment and Resolution Report | Records when the inspector, trained in visual assessment techniques, performed the visual assessment and documents the location, how much (area) deteriorated paint was found, and owner's responsibility to treat and clear the hazards. |
When repair work and ongoing maintenance is complete, clearance must be completed. Watch the Clearance Examination Highlights video to learn the basics of how to complete a clearance examination.
Maintenance work in units without occupants under 6 years of age
The EPA requires that all work disturbing paint in pre-1978 residential properties above the Renovation, Repair, and Painting (RRP) rule de minimis level (different from HUD LSHR) follow certain requirements, similar to, but separate from the LSHR requirements. See the LSHR-RRP Handout for more information. For units with children under 6 please see the Hazard Reduction Module.
Any report of a child under 6 years of age with an EBLL requires following the guidance in Respond to a Child with an EBLL.