Prepare to Provide Rehabilitation Assistance to an Owner
Owners and administrators must create and maintain records to document compliance. Use the tools here as a guide through the process.
Although there are some differences for the actions to be taken for the different levels of assistance, the general process is the same. Major steps in rehabilitation (rehab) include:
- Check for exemptions for the property
- Determine the scope of the rehabilitation project without Lead Hazard Control
- Determine the level of evaluation and control required
- Carry out required level of evaluation
- Reassess the scope
- Complete rehab and hazard control
- Clearance and occupant/owner notification
| Tool Name | Description |
|---|---|
| Flowchart of Rehab Process from Application to Assistance Threshold | Helps determine the project’s assistance threshold. |
| Flowchart of Rehab with Assistance Up To and Including $5,000 | Shows overview of the rehabilitation process for units with assistance up to and including $5,000. |
| Flowchart of Rehab with Assistance Over $5,000 and Up To and Including $25,000 | Shows overview of the rehabilitation process for units with assistance over $5,000 and up to and including $25,000. |
| Flowchart of Rehab with Assistance Over $25,000 | Shows overview of the rehabilitation process for units with assistance over $25,000. |
Check for Exemptions: Some properties and situations create exemptions to various parts of the rules for the property or a repair project.
| Tool Name | Description |
|---|---|
| LSHR Screening on Exemption or Limited Exemption | Determines if all assisted units are partially or fully exempt. Complete and retain in records. |
Unless the unit is exempt, residents (owners and tenants) of all housing units receiving rehabilitation assistance must receive pamphlets and information discussing LBP and the potential hazards.
| Tool Name | Description |
|---|---|
| Protect Your Family from Lead in Your Home Pamphlet | Ensures tenants are aware of lead safety. The tenant who signs the lease/rental agreement should receive this pamphlet and be retained with a signed copy of the disclosure form with the tenant file (property owner keeps original). |
| Renovate Right: Important Lead Hazard Information Pamphlet | Provides information about legal requirements for safe lead practices for homeowners, tenants, childcare providers, and parents during renovation activities. |
| LSHR - Renovation, Repair, and Painting Rule (RRP) Handout | Compares HUD’s LSHR and EPA’s RRP rules. |
Determine Level of Required Evaluation and Hazard Control
For each rehab project, program staff must determine the type of hazard evaluation and hazard reduction work that must be carried out, based on a regulatory formula that determines the per unit amount of federal assistance.
| Tool Name | Description |
|---|---|
| Certification of Required Level of Lead Paint Hazard Control in Rehabilitation Using Federal Funds | Certifies the required level of lead paint hazard control. A completed form should be placed in the project file with documentation of sufficient itemization of project costs to confirm the funding totals shown here. |