HPRP Program Administration, Design, and Implementation Resources

Guides, tools, webinars, and other resources were provided to assist Homelessness Prevention and Rapid Re-Housing Program (HPRP) grantees and program partners in designing and implementing their programs. They are available now for historical reference.

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Guidance and Requirements

HUD Requirements

CPD Monitoring Handbook - 6509.2 REV-7

This Handbook establishes standards and provides guidance for CPD Field Staff to monitor CPD programs and technical functions.

Date Published: February 2017

Program Planning and Design

HPRP Financial Management: Strategies for Accelerating Expenditure Rates

This tool is designed to help HPRP grantees meet the spending requirements set forth in the American Recovery and Reinvestment Act legislation.

Date Published: April 2011

Designing and Delivering HPRP Financial Assistance

This paper provides users with a convenient reference and overview of the scope of HPRP eligible financial assistance activities. It also covers key rental assistance program design concepts, including existing program models along with guidance on approaches that differ from standard models.

Date Published: October 2009

Program Monitoring

HPRP Procedures and Documentation Assessment

This document is designed to provide HPRP providers with a process and tool for assessing and strengthening their compliance with HPRP client procedural and documentation requirements.

Date Published: August 2011

HPRP Grantee Monitoring Toolkit

This toolkit is designed to familiarize HPRP grantees with the specific requirements for which they are responsible and to provide them with tools to review and monitor the practices of subgrantees.

Date Published: August 2011

Procurement and Subgrantee Selection

HPRP Guide to RFP Development and Contracting Issues

This document provides guidance to States, Urban Counties and Cities that are grantees under the HUD HPRP Program regarding the issues that grantees should consider in deciding how to select and contract with subgrantees to meet the objectives of the HPRP program.

Date Published: July 2009

State HPRP RFP Template

This HPRP RFP application template was developed to assist state grantees in developing their own request for funding.

Date Published: July 2009

Locality HPRP RFP Template

This RFP application template was developed to assist Locality Grantees to develop their own request for funding.

Date Published: July 2009

HPRP Subrecipient Agreement Template

This sample HPRP subrecipient agreement is designed to help HPRP grantees develop their own templates for agreements with subrecipients.

Date Published: September 2009

Client Intake, Assessment and Case Management

HPRP Documentation Checklist Templates

These checklist templates include case file documentation related to HPRP initial eligibility determination/redetermination, financial assistance and housing unit documentation requirements. 

Date Published: April 2011

HPRP Eligibility and Documentation Case Scenarios

HPRP Case Scenario Training is a tool to increase staff accuracy in determining household eligibility for HPRP assistance and maintaining case file documentation.

Date Published: October 2010

HPRP Income Eligibility Calculation Worksheet

To be eligible for HPRP, households must be at or below 50% of the Area Median Income (and meet other HPRP eligibility requirements, as outlined in the Notice). Grantees may use this worksheet template to calculate whether an applicant household meets the HPRP income eligibility threshold. 

Date Published: April 2010

Case Management – Homelessness Prevention and Rapid Re-housing

This document explores the role of case management in preventing homelessness and in rapidly returning homeless individuals and families to housing stability. 

Date Published: October 2009

HPRP Verification of Income Template

This sample template can be used by HPRP grantees and subgrantees to obtain third-party verification of income for persons applying for assistance.

Date Published: October 2009

HPRP Self-Declaration of Income Template

This sample template can be used by HPRP grantees and subgrantees for self-declaration of income for individuals applying for assistance when third-party verification is not possible.

Date Published: October 2009

HPRP Homeless Certification Template

This sample template can be used by HPRP grantees and subgrantees to obtain third-party verification of housing status for persons applying for assistance.

Date Published: October 2009

HPRP Self-Declaration of Housing Status Template

This sample template can be used by HPRP grantees and subgrantees for self-certification of housing status for individuals applying for assistance when third-party verification is not possible.

Date Published: October 2009

HPRP Centralized Intake Paper

This document is intended for use by governmental and community-based planning groups interested in centralized intake as a strategy for improving the effectiveness of homelessness prevention and rapid re-housing programs. It provides an overview of centralized client intake for prevention and rapid re-housing programs.

Date Published: October 2010

HPRP Procedures and Documentation Assessment

This document is designed to provide HPRP providers with a process and tool for assessing and strengthening their compliance with HPRP client procedural and documentation requirements.

Date Published: August 2011

Housing Search and Housing Inspections

HPRP Unit Inspection Requirements

The standards for housing unit inspections under the Homelessness Prevention and Rapid Re-Housing Program (HPRP) are the housing habitability standards, described in Appendix C of the HPRP Notice. 

Date Published: October 2010

HPRP Housing Habitability Standards Inspection Checklist

This sample checklist can be used by HPRP staff to conduct required inspections. 

Date Published: October 2009

Understanding the Lead-Based Paint Requirements: Guidance for HPRP Grantees

This document is intended for HPRP grantees and subgrantees seeking information on lead-based paint requirements under the HPRP program. This document summarizes the lead-based paint requirements and provides guidance for carrying out each step. To prevent lead-poisoning in young children, HPRP grantees must comply with the Lead-Based Paint Poisoning Prevention Act of 1973 and its applicable regulations found at 24 CFR 35, Parts A, B, M, and R.

Date Published: November 2009

HPRP Lead-Based Paint Screening Worksheet

The HPRP Lead Screening Worksheet is intended to guide grantees through the lead-based paint inspection process to ensure compliance with the rule. 

Date Published: December 2009

HPRP Lead-Based Paint Resident Instructions Template

This tool is intended for residents receiving HPRP assistance seeking information on the Lead-Based Paint Poisoning Prevention Act. It provides an overview of the responsibilities of property owners/managers and their rights as tenants.

Date Published: December 2009

HPRP Lead-Based Paint Property Owner Instructions Template

This tool is intended for property owners of HPRP-assisted units seeking information on the Lead-Based Paint Poisoning Prevention Act of 1973 (24 CFR 35). It summarizes and outlines responsibilities of property owners/managers.

Date Published: December 2009

HPRP Lead-Based Paint Property Owner Certification Template

This tool is intended for grantees and subgrantees seeking information on Lead-Based Paint certifications. Program staff can use this tool to have property owners/managers certify that all paint stabilization activities have been completed in accordance with guidelines when formal clearance is not required (or as additional documentation when formal clearance is required). 

Date Published: December 2009

HPRP Lead-Based Paint Documentation Checklist

This checklist is intended for HPRP grantees seeking information on common documents that can be used to verify compliance with the Lead-Based Paint Poisoning Prevention Act. Note that this checklist does not cover all of the documentation that providers would want to include in all instances.

Date Published: December 2009

Interagency Collaboration

Coordinating HPRP and the Education for Homeless Children and Youth (EHCY) Program

This guide is intended for HPRP grantees and subgrantees seeking information on coordinating HPRP services with state and local recipients of McKinney Vento Homeless Assistance Act, Education for Homeless Children and Youth (EHCY) program funding.

Date Published: December 2009

Coordinating HPRP with Medicaid and Other Mainstream Health Care Benefit Programs

This guide is intended for HPRP grantees and subgrantees seeking information on coordinating HPRP services with Medicaid, the State Children’s Health Insurance Program (SCHIP) and other mainstream programs that finance and deliver health care and behavioral health services.

Date Published: December 2009

Coordinating HPRP with the Temporary Assistance for Needy Families (TANF) Program

This guide is intended for HPRP grantees and subgrantees seeking information coordinating HPRP services with Temporary Assistance for Needy Families (TANF) programs.

Date Published: December 2009

Connecting HUD's HPRP Program with Mainstream Workforce Programs

This paper explores the role of employment services in preventing homelessness and in rapidly returning homeless individuals and families to housing stability. The paper also examines the role that HPRP can play in assisting people to achieve or sustain employment.

Date Published: July 2009

Matrix of Programs Funded under ARRA

This matrix provides a summary of all programs funded under the American Recovery and Reinvestment Act. HPRP grantees should review this list to identify additional programs and resources in their communities that may be helpful in assisting their clients.

Date Published: March 2009

Additional Resources

Research on Homelessness Prevention and Rapid Re-Housing

This document provides an annotated list of select research on homelessness prevention and rapid re-housing. It includes research on/from the following communities:

  • State of Michigan
  • Hennepin County, MN
  • New York, NY

Note: The projects highlighted are not specifically "HPRP" but may be relevant and useful for HPRP and ESG grantees implementing programs. Some funds used in these projects may be non-HUD funds

Date Published: June 2012

Webinars and Regional Trainings

The webinars are listed with the most recent webinars/broadcasts first:

Webinars

HPRP Webinar: Year 2 APR

The webinar reviews certain aspects of the Year 2 HPRP APR including: the process for submitting the HPRP APR in e-snaps, an explanation a newly-added question 5c, and an overview of common challenges experienced during the Year 1 HPRP APR submission period and how grantees can address these challenges.

Date Published: September 2011

HPRP Webinar: Ramping Down HPRP

This webinar presents key issues and strategies for grantees to consider as they enter the final stages of HPRP.

Date Published: July 2011

HPRP Webinar: Areas of Common Monitoring Findings and Concerns

This webinar highlights some of the most common concerns and issues that arise during HUD monitoring reviews of HPRP grantees. 

Date Published: May 2011

HPRP Webinar: IDIS Online: A Tool for HPRP Financial Management

This webinar discusses IDIS financial management capabilities for HPRP; details specific IDIS reports; provides examples of how IDIS can assist in HPRP program and financial analysis; provides communities with the IDIS tools they need to monitor the 60% and 100% expenditure requirements; and discusses strategies for increasing HPRP expenditures.

Date Published: March 2011

HPRP Webinar: HPRP Strategies for Achieving Performance and Spending Goals

This webinar focuses on approaches to achieving HPRP performance goals and spending goals—focusing on meeting the 2-year expenditure deadline. Presenters review examples of expenditure and performance analysis methods, as well as strategies to improve HPRP performance and utilization.

Date Published: December 2010

HPRP Webinar: HPRP Beyond the Basics

This webinar is in response to the demand for more in-depth exploration of key issues and hot topics as grantees and subgrantees delve into implementation of HPRP. Topics include: successful targeting of HPRP resources, effective service design and delivery, and approaches to stabilizing participants in housing. 

Date Published: June 2010

HPRP Webinar: HPRP Financial Management

This webinar provides information on HUD’s requirements for financial management of HPRP grants, and covers topics including: Uniform Administrative Requirements, budgeting, timekeeping, allowable costs, and reimbursements and advances. 

Date Published: June 2010

HPRP Webinar: HPRP Inspection Requirements

This webinar provides an overview of the housing habitability and lead inspection requirements as they apply to HPRP. It also includes tips for increasing compliance while minimizing the time and level of effort associated with coordinating and conducting inspections.

Date Published: May 2010

HPRP Webinar: HPRP Managing and Monitoring Subgrantees

This webinar focuses on monitoring roles, responsibilities, and processes for monitoring subgrantees. The session also includes a discussion of items staff should look for as they conduct monitoring visits.

Date Published: May 2010

HPRP Webinar: HPRP Quarterly Reporting

This webinar covers information on HPRP reporting requirements (including FederalReporting.gov jobs counting), common Quarterly Performance Report errors, and e-snaps system navigation and troubleshooting. 

Date Published: March 2010

HPRP Webinar: HPRP 101

This webinar covers the basics about the HPRP program, including HUD's vision for the program, eligible activities, eligible participants, grantee responsibilities, data collection and reporting requirements, and an introduction to key resources on HRE.

Date Published: March 2010

HPRP Webinar: Determining and Documenting HPRP Participant Eligibility

This webinar covers information on HUD requirements for determining and documenting participant eligibility, including application of the income and housing status requirements, as well as use of the HPRP Certification of Eligibility (previously referred to as the Staff Affidavit).

Date Published: March 2010

HPRP Reporting Training for FederalReporting.gov and e–snaps

This presentation is intended for HPRP grantees and subgrantees seeking information on reporting in FederalReporting.gov. It provides information on Recovery Act Quarterly Reporting in FederalReporting.gov, Quarterly Performance Reporting and Initial Performance Reporting in , top 10 FAQs from the HUD Virtual Help Desk, and HPRP resources.

Date Published: December 2009

Regional Trainings

2009 HPRP Regional Training: Nuts and Bolts of HPRP

The purpose of the presentation is to provide HPRP grantees and sub-grantees with information about 4 HPRP topic areas: Program Development, Program Participant Eligibility Requirements, Eligible Activities, and Grantee Responsibilities. These slides were presented at the 2009 Regional HPRP Trainings.

Date Published: May 2009

2009 HPRP Regional Training: HUD's Vision for HPRP

The training provides both grantees and potential sub-grantees with information necessary to successfully meet the key program deadlines, to target resources appropriately, and to meet the required reporting requirements. These slides were presented on the first day of the 2009 HPRP Regional Training sessions and covers the programmatic areas of HPRP.

Date Published: May 2009