APR Guides, Tools, and Webinars

Recipients with HUD funding received through CoC homeless assistance grants (e.g., Supportive Housing Program, Shelter Plus Care, Section 8 Moderate Rehabilitation Single Room Occupancy Program, CoC Program) are required to submit an Annual Performance Report (APR) electronically to HUD every operating year. Data collection for the APR is aligned with the most recent version of the Homeless Management Information System (HMIS) Data Standards.

Prior to April 2017, APRs were submitted through e-snaps. All APRs that were not submitted in e-snaps by March 30, 2017 need to now be submitted in HUD’s Sage HMIS Reporting Repository.  E-snaps will remain open for recipients to revise or update APRs that they submitted in the system by March 30, 2017. The “Archived e-snaps Resources” tab below contains helpful resources for submitting APRs in e-snaps.

Resources for submitting APRs in Sage are available in the “Guides and Tools” and “Webinars and Virtual Trainings” tabs below.

If you have questions regarding the APR, please submit them to Ask A Question. Select either the reporting system e-snaps or Sage when prompted on screen 2.


Find By Resource Type

Guides and Tools

Sage CoC APR Guidebook for CoC Grant-Funded Programs

The Sage CoC APR Guidebook is intended to assist with the data entry into Sage for all CoC recipients, including recipients of funds under the CoC Program, Supportive Housing Program (SHP), Shelter Plus Care (S+C), and Section 8 Moderate Rehabilitation Single Room Occupancy (SRO).

Date Published: April 2017

CoC APR: Sage HMIS Reporting Repository Templates

To help users understand what they will be reporting in the Sage HMIS Reporting Repository, HUD has published several templates. These templates allow users to know what data they are reporting in Sage. It is not intended to replace electronic data collection in Sage.

Date Published: April 2017

Webinars and Virtual Trainings

APR Training: Using Sage to Complete Your APR

This webinar provides an overview of how to use the Sage Homeless Management Information System (HMIS) Repository to complete your Continuum of Care (CoC) Program Annual Performance Report (APR).

Date Published: April 2017

Sage Training Video – How to Create an Account

This short training video walks Continuums of Care (CoCs) and CoC homeless assistance grant recipients through the steps for creating an account in the Sage HMIS Reporting Repository.

Date Published: March 2017

APR Training: Overview of the Sage HMIS Repository Webinar

This webinar will provide an overview of HUD’s new reporting system for the submission of its Continuum of Care (CoC) Program Annual Performance Report (APR).

Date Published: March 2017

HMIS Vendor Information

CoC APR and ESG CAPER HMIS Programming Specifications

These programming specifications outline the programming for the Annual Performance Report (APR) and Consolidated Annual Performance and Evaluation Report (CAPER) as reported using the 2014 APR Data Dictionary Version 5 elements. HMIS Administrators and vendors should use the APR specific programming specifications, which provide clarity on programming to comply with the Sage HMIS Reporting Repository (Sage) requirements.

Date Published: March 2017

APR XML to CSV Parser

The APR XML to CSV Parser Utility is designed to be used by grantees to aid in the use of the APR Generation Tool.

Date Published: December 2011

APR Generation Tool Version 4.1

This tool was used to generate the Continuum of Care (CoC) Annual Performance Report (APR) using the CSV 4.1 for projects funded in Federal Fiscal Year 2015 or later. (e-snaps is not configured to accept this APR. APRs for Federal Fiscal Year 15 grants are not currently being accepted by HUD in e-snaps, when they are accepted, this Generation Tool will not provide the data in the format needed for reporting. Therefore, this tool is only usable by communities to generate the APR for grants funded in Federal Fiscal Year 2015 for local, community use.)

Date Published: September 2016

APR Generation Tool Version 3.7

The Annual Performance Report (APR) Generation Tool (version 3.7) was used to generate the Continuum of Care (CoC) APR’s using the CSV 3.02 for projects funded in Federal Fiscal Year 2014 or earlier. (No CSV generated by an HMIS after October 1, 2016 can use this tool.)

This tool cannot generate any version of the Consolidated Annual Performance and Evaluation Report (CAPER).

Date Published: November 2015

Archived e-snaps Resources

e-snaps CoC APR Guidebook for CoC Grant-Funded Programs

The e-snaps CoC APR Guidebook for CoC Grant-Funded Programs is intended to assist you with the data entry into e-snaps for all SHP, S+C, SRO, and CoC grant types, with the exception of SHP and CoC grants for HMIS Dedicated Projects. You should refer to this guidebook after your data is extracted from HMIS or a comparable database and you are ready to enter data into e-snaps.

Date Published: March 2015

e-snaps APR Guidebook for HMIS Dedicated Projects

The e-snaps APR Guidebook for HMIS Dedicated Projects is intended to assist with the data entry into e-snaps for HMIS dedicated projects funded under the SHP and CoC Programs, and will only review those questions required for HMIS dedicated projects.

Date Published: March 2015

e-snaps CoC APR Guidebook for CoC Planning Projects

The e-snaps CoC APR Guidebook for CoC Planning Projects is intended to assist you with the data entry into e-snaps for CoC Planning grants funded through the CoC Program grant funds.

Date Published: February 2015

Tips on Accessing Your APR in e-snaps Webinar

This webinar provides guidance to CoC Program, as well as SHP and S+C recipients through the process of accessing and starting their Annual Performance Report (APR) in the e-snaps system. Recipients should reference the CoC APR Guidebook for more information on how to complete their APR.

Date Published: October 2014

CoC APR Questions Template

This is a template designed to assist grantees required to complete the Full CoC APR. It is a model of the data collected in e-snaps.

Date Published: April 2014

HUD's CoC APR: Revised Income Questions (Q24a and Q24b) Webinar

This brief presentation, held on April 14, 2014, provides an overview of the key parts of Q24a and Q24b on the CoC APR. This presentation is not intended to review the detailed programming instructions that were provided to HMIS vendors. Rather, this webinar is focused on providing guidance to recipients on the revised income reporting requirements, including a discussion about why HUD changed the income questions and how to complete them on the APR.

Date Published: April 2014

CoC APR Virtual Training

This interactive tutorial is about HUD's reporting requirements for the CoC APR in e-snaps. This tutorial is targeted to CoC grantees.

Date Published: March 2012

CoC Full APR Grant Guide

This document provides grantees, project sponsors and HMIS vendors with a list of the questions on the CoC APR in e-snaps that are required for each grant (SHP, S+C and SRO) and component type.

Date Published: June 2011

e-snaps APR Help: Authorized Representative Changes

This document is intended for organizations that need to formally request a change in Authorized Representative in e-snaps.

Date Published: November 2010

e-snaps APR Help: Instructions for Adding/Deleting Users

This document is intended for CoC grantees required to complete an APR in e-snaps who would like to add a user (or users) to their e-snaps applicant profile so that additional users may assist with data entry.

Date Published: October 2010

e-snaps APR Help: For Organizations Using e-snaps for the First Time

This document is intended for CoC grantees who are required to complete an APR in e-snaps and have never entered information in e-snaps before.

Date Published: October 2010