APR Guides, Tools, and Webinars

Recipients with HUD funding received through CoC homeless assistance grants (e.g., Supportive Housing Program, Shelter Plus Care, Section 8 Moderate Rehabilitation Single Room Occupancy Program, CoC Program) are required to submit an Annual Performance Report (APR) electronically to HUD every operating year. Data collection for the APR is aligned with the most recent version of the Homeless Management Information System (HMIS) Data Standards.

Prior to April 2017, APRs were submitted through e-snaps. All APRs that were not submitted in e-snaps by March 30, 2017 need to now be submitted in HUD’s Sage HMIS Reporting Repository. E-snaps will remain open for recipients to revise or update APRs that they submitted in the system by March 30, 2017. The “Archived e-snaps Resources” tab below contains helpful resources for submitting APRs in e-snaps.

Resources for submitting APRs in Sage are available in the “Guides and Tools” and “Webinars and Virtual Trainings” tabs below.

If you have questions regarding the APR, please submit them to Ask A Question. Select either the reporting system e-snaps or Sage when prompted on screen 2.


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Guides and Tools

CoC APR: Sage HMIS Reporting Repository Templates

To help users understand what they will be reporting in the Sage HMIS Reporting Repository, HUD has published several templates. These templates allow users to know what data they are reporting in Sage. It is not intended to replace electronic data collection in Sage.

Date Published: April 2019

Sage CoC APR Guidebook for CoC Grant-Funded Programs

The Sage CoC APR Guidebook is intended to assist with the data entry into Sage for all CoC recipients, including recipients of funds under the CoC Program, Supportive Housing Program (SHP), Shelter Plus Care (S+C), and Section 8 Moderate Rehabilitation Single Room Occupancy (SRO).

Date Published: March 2019

CoC Grant Consolidation APR Guidance

This guide outlines how start and end dates, unit numbers, and APR due dates are calculated for grant consolidations awarded through the FY 2018 CoC competition.

Date Published: April 2019

Webinars and Virtual Trainings

CoC APR and ESG CAPER Training

This training series covers an introduction to the HUD APR and CAPER, data quality, and how to use APR and CAPER data.

Date Published: April 2019

Submitting your APR in Sage, Part 1

This video provides a brief overview of how to submit your CoC APR in Sage. This content will cover how to initiate and complete several sections of your APR.

Date Published: October 2017

Submitting your APR in Sage, Part 2

This video focuses on how to complete the CSV upload process in Sage for your CoC APR.

Date Published: October 2017

APR Training: Using Sage to Complete Your APR

This webinar provides an overview of how to use the Sage Homeless Management Information System (HMIS) Repository to complete your CoC APR.

Date Published: April 2017

Sage Training Video – How to Create an Account

This short training video walks CoCs and CoC homeless assistance grant recipients through the steps for creating an account in the Sage HMIS Reporting Repository.

Date Published: March 2017

APR Training: Overview of the Sage HMIS Repository Webinar

This webinar will provide an overview of HUD’s new reporting system for the submission of its CoC APR.

Date Published: March 2017

HMIS Vendor Information

CoC APR and ESG CAPER HMIS Programming Specifications

This HUD HMIS Programming Specification document details the business rules required for the HUD CoC APR and Emergency Solutions Grants (ESG) Consolidated Annual Performance and Evaluation Report (CAPER). These programming specifications are used to generate the CoC APR and ESG CAPER CSV files which are submitted in the Sage HMIS Reporting Repository.

Date Published: July 2019

APR XML to CSV Parser

The APR XML to CSV Parser Utility is designed to be used by grantees to aid in the use of the APR Generation Tool.

Date Published: December 2011

APR Generation Tool Version 4.1

This tool was used to generate the CoC APR using the CSV 4.1 for projects funded in Federal Fiscal Year 2015 or later. (e-snaps is not configured to accept this APR. APRs for Federal Fiscal Year 15 grants are not currently being accepted by HUD in e-snaps, when they are accepted, this Generation Tool will not provide the data in the format needed for reporting. Therefore, this tool is only usable by communities to generate the APR for grants funded in Federal Fiscal Year 2015 for local, community use.)

Date Published: September 2016

APR Generation Tool Version 3.7

The APR Generation Tool (version 3.7) was used to generate the CoC APR’s using the CSV 3.02 for projects funded in Federal Fiscal Year 2014 or earlier. (No CSV generated by an HMIS after October 1, 2016 can use this tool.)

This tool cannot generate any version of the CAPER.

Date Published: November 2015

Archived e-snaps Resources

e-snaps CoC APR Guidebook for CoC Grant-Funded Programs

The& e-snaps CoC APR Guidebook for CoC Grant-Funded Programs is intended to assist you with the data entry into e-snaps for all SHP, S+C, SRO, and CoC grant types, with the exception of SHP and CoC grants for HMIS Dedicated Projects. You should refer to this guidebook after your data is extracted from HMIS or a comparable database and you are ready to enter data into e-snaps.

Date Published: March 2015

e-snaps APR Guidebook for HMIS Dedicated Projects

The e-snaps APR Guidebook for HMIS Dedicated Projects is intended to assist with the data entry into e-snaps for HMIS dedicated projects funded under the SHP and CoC Programs, and will only review those questions required for HMIS dedicated projects.

Date Published: March 2015

e-snaps CoC APR Guidebook for CoC Planning Projects

The e-snaps CoC APR Guidebook for CoC Planning Projects is intended to assist you with the data entry into e-snaps for CoC Planning grants funded through the CoC Program grant funds.

Date Published: February 2015

Tips on Accessing Your APR in e-snaps Webinar

This webinar provides guidance to CoC Program, as well as SHP and S+C recipients through the process of accessing and starting their Annual Performance Report (APR) in the e-snaps system. Recipients should reference the CoC APR Guidebook for more information on how to complete their APR.

Date Published: October 2014

CoC APR Questions Template

This is a template designed to assist grantees required to complete the Full CoC APR. It is a model of the data collected in e-snaps.

Date Published: April 2014

HUD's CoC APR: Revised Income Questions (Q24a and Q24b) Webinar

This brief presentation, held on April 14, 2014, provides an overview of the key parts of Q24a and Q24b on the CoC APR. This presentation is not intended to review the detailed programming instructions that were provided to HMIS vendors. Rather, this webinar is focused on providing guidance to recipients on the revised income reporting requirements, including a discussion about why HUD changed the income questions and how to complete them on the APR.

Date Published: April 2014

CoC APR Virtual Training

This interactive tutorial is about HUD's reporting requirements for the CoC APR in e-snaps. This tutorial is targeted to CoC grantees.

Date Published: March 2012

CoC Full APR Grant Guide

This document provides grantees, project sponsors and HMIS vendors with a list of the questions on the CoC APR in e-snaps that are required for each grant (SHP, S+C and SRO) and component type.

Date Published: June 2011

e-snaps APR Help: Authorized Representative Changes

This document is intended for organizations that need to formally request a change in Authorized Representative in e-snaps.

Date Published: November 2010

e-snaps APR Help: Instructions for Adding/Deleting Users

This document is intended for CoC grantees required to complete an APR in e-snaps who would like to add a user (or users) to their e-snaps applicant profile so that additional users may assist with data entry.

Date Published: October 2010

e-snaps APR Help: For Organizations Using e-snaps for the First Time

This document is intended for CoC grantees who are required to complete an APR in e-snaps and have never entered information in e-snaps before.

Date Published: October 2010