CPD Monitoring

The Community Planning and Development (CPD) Program Monitoring page provides information and resources to CPD grantees and CPD Field Office staff to assist in preparing for a HUD monitoring review, conducting a self-review, or monitoring subrecipients and other partners. Begin with the Monitoring Overview for key overarching guidance and then continue with each program and crosscutting requirement.

 

Find by Topic

Monitoring Overview

For modest-size programs, such as Empowerment Zones and others, refer to the CPD Monitoring Handbook for guidance.

CDBG Entitlement

  • Refer to Chapter 3 in the CPD Monitoring Handbook.
  • CDBG Regulations includes detail on the program activities for compliance with requirements.
  • CDBG Guide to National Objectives and Eligible Activities for Entitlement Programs provides detail on the program requirements and required documentation.
  • CDBG Crosscutting Issues Toolkit provides information on financial management, environmental review, labor standards, acquisition, relocation, and fair housing for CDBG Entitlement and State grantees.
  • CDBG Closeout notice covers the process for determining whether all applicable administrative and program requirements were completed.
  • CDBG Entitlement FAQs provides the latest guidance on topics that have triggered questions among those operating the program.
  • CDBG Income Limits justifies 100% funds are used to serve low and moderate income. Prior to FY2017, the income limit page for the HOME program can be used for monitoring purposes.
  • CDBG Entitlement main page includes additional links to resources if monitors need a deeper level of detail on the program.
  • IDIS Resources for the CDBG Program contains a comprehensive list of learning materials to assist CDBG grantees in mastering IDIS functionality and fulfilling their CDBG reporting requirements. The following reports available in IDIS may be most helpful:
    • PR50: CDBG Expenditure Report
    • PR51: Selected CDBG/CDBG-R Accomplishment Report
    • PR56: CDBG Timeliness Report

Monitoring staff should review resources from the Monitoring Overview and Crosscutting Requirements for a complete set of resources when monitoring for the CDBG Entitlement program.

CDBG State

  • Refer to Chapter 4 in the CPD Monitoring Handbook.
  • Housing and Community Development Act of 1974 provides the statute for the program.
  • CDBG Regulations includes detail on the program activities for compliance with requirements. Note the CDBG state-specific regulations 24 CFR Part 570.480 Subpart I.
  • CDBG Guide to National Objectives and Eligible Activities for State Programs provides detail on the program requirements and required documentation.
  • CDBG Crosscutting Issues Toolkit provides information on financial management, environmental review, labor standards, acquisition, relocation, and fair housing for CDBG Entitlement and State grantees.
  • CDBG Income Limits justifies 100% funds are used to serve low and moderate income. Prior to FY2017, the income limit page for the HOME program can be used for monitoring purposes.
  • CDBG Closeout notice covers the process for determining whether all applicable administrative and program requirements were completed.
  • CDBG State main page includes additional links to resources if monitors need a deeper level of detail on the program.
  • IDIS Resources for the CDBG Program contains a comprehensive list of learning materials to assist CDBG grantees in mastering IDIS functionality and fulfilling their CDBG reporting requirements. The following reports available in IDIS may be most helpful:
    • PR50: CDBG Expenditure Report
    • PR51: Selected CDBG/CDBG-R Accomplishment Report
    • PR56: CDBG Timeliness Report

Monitoring staff should review resources from the Monitoring Overview and Crosscutting Requirements for a complete set of resources when monitoring for the CDBG State program.

CDBG-DR

Monitoring staff should review resources from the Monitoring Overview and Crosscutting Requirements for a complete set of resources when monitoring for the CDBG-DR program.

CoC Program

Legacy Programs

There are three legacy homeless assistance grant programs: Supportive Housing Program (SHP), Shelter Plus Care program (S+C), and Section 8 Moderate Rehabilitation Single Room Occupancy Program (SRO) where monitoring is currently occurring; however, these programs will likely end in the future as they renew under the CoC Program. In the meantime, recipients must comply with the regulatory requirements.

Monitoring staff should also pull resources from Monitoring Overview and Crosscutting Requirements sections to ensure a complete set of resources when monitoring.

ESG

Monitoring staff should review resources from the Monitoring Overview and Crosscutting Requirements for a complete set of resources when monitoring for the ESG program.

HOME

*Indicates those HOME monitoring resources that have not been updated for the HOME 2013 Final Rule.

  • Refer to Chapter 7 in the CPD Monitoring Handbook.
  • HOME Final Rule, Applicability Charts, and Effective Dates includes detail on the program activities for compliance with requirements. Note: The HOME 2013 Final Rule is largely the basis for compliance. In addition, projects were funded before the effective date of the requirements. For example, if HOME funds were committed to a project prior to 8/23/2013, 2012/2013 funding will have appropriation rules that apply to that project. If HOME funds were committed to a project on or after 8/23/2013.
  • Pre-2013 HOME Final Rule* provides detail on compliance with requirements that were delayed (e.g., property standards, utility schedule model, etc.).
  • HOME Monitoring Manual* provides an overview of monitoring programs and projects as well as information on the required documentation for compliance.
  • HOME FAQs provides the latest guidance on a variety of topics, including changes based upon the HOME Final Rule.
  • HOME Income Limits justifies that 100% funds are used to serve low and moderate income.
  • HOME Rent Limits ensures the maximum High and Low HOME rent are not exceeded.
  • Maximum Per Unit Subsidy includes the maximum amount of HOME assistance allowed on average in a HOME assisted unit, with the exception of TBRA.
  • Homeownership Limits includes the maximum purchase price and after rehabilitation limits allowed under the program.
  • Commitment Notice covers the requirements on commitment of HOME funds as well as required documentation.
  • Operating Guidelines for HOME 2012/2013 Notice covers the operating guidelines for HOME program funds in 2012 and 2013.
  • Resale and Recapture Notice* covers the affordability requirements for HOME homebuyer programs.
  • Administration, Project-related Soft Costs, and CHDO Operating Notice covers the basic definitions for each of the costs, requirements for charging costs, and the required documentation.
  • Match Notice* covers the HOME match requirements including calculation and documentation.
  • CHDO Notice* covers the requirements for community housing development organizations (CHDOs) for owning, sponsoring and developing affordable housing.
  • HOME main page includes additional links to resources if monitors need a deeper level of detail on the program.
  • HOME Reports provides valuable information about meeting deadlines for commitments, allocations, expenditures, project completion, homebuyer sales, etc.
  • HOME IDIS provides IDIS guidance and resources for HOME grantees. The following reports available in IDIS may be most helpful:
    • PR27: Status of HOME Grants Report
    • PR25: Status of CHDO Funds by Fiscal Year Report
    • PR22: Status of HOME Activities

Monitoring staff should review resources from the Monitoring Overview and Crosscutting Requirements for a complete set of resources when monitoring for the HOME program.

HOPWA

Monitoring staff should review resources from the Monitoring Overview and Crosscutting Requirements for a complete set of resources when monitoring for the HOPWA program.

NSP

  • Refer to Chapter 8 in the CPD Monitoring Handbook.
  • Unified NSP1 and NSP 3 Notice includes detail on the program activities for compliance with requirements.
  • NSP 2 NOFA includes detail on the program activities for compliance with requirements.
  • NSP Policy Alerts takes specific areas of the program and discuss compliance.
  • NSP FAQs includes specific areas that provide clarification on compliance with requirements.
  • NSP Income Limits justifies funds are used to serve low, middle and moderate income. In addition, at least 25% of NSP formula funds must be targeted for very low income.
  • NSP Closeout Notice covers the process for determining whether all applicable administrative and program requirements were completed.
  • NSP Closeout Change Program Income updates the policy conveyed in the NSP closeout notice to include changes in program income requirements.
  • NSP main page includes additional links to resources if monitors need a deeper level of detail on the program.

Monitoring staff should review resources from the Monitoring Overview and Crosscutting Requirements for a complete set of resources when monitoring for the NSP program.

Uniform Administrative Requirements

Acquisition and Relocation Requirements

Environmental Requirements

  • Refer to Chapter 21 in the CPD Monitoring Handbook.
  • Environmental Regulations provides regulations pertaining to National Environmental Policy Act, Environmental Review, Environmental Criteria and Standards, Floodplain Management and Wetlands.

Fair Housing Requirements

Flood Insurance

Labor Standards Requirements

  • Refer to Chapter 23 in the CPD Monitoring Handbook.
  • Davis-Bacon Act is a United States federal law which established the requirement for paying prevailing wages on public works projects.
  • Making Davis-Bacon Work Guidebook provides guidance to contractors performing work on construction projects that are assisted by HUD and subject to Davis-Bacon prevailing wage requirements.
  • Davis-Bacon and the HOME Program Manual describes the policies and procedures that must be followed when undertaking construction projects funded with CDBG and HOME funds to comply with Davis-Bacon requirements.

Lead Requirements


Monitoring staff should review resources from the Monitoring Overview and program topics for a complete set of resources when monitoring.