CPD Monitoring

The Community Planning and Development (CPD) Program Monitoring page provides information and resources to CPD grantees and CPD Field Office staff to assist in preparing for a HUD monitoring review, conducting a self-review, or monitoring subrecipients and other partners. Begin with the Monitoring Overview for key overarching guidance and then continue with each program and crosscutting requirement.

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Monitoring Overview

Monitoring Overview

Start with CPD Monitoring Handbook and Notice CPD-14-04: Implementing Risk Analyses for Monitoring CPD Grant Programs.
Consult Consolidated Plans, Annual Action Plans, and CAPERs for grantee and program-specific information.
Refer to HUD Integrity Bulletins which provide helpful information on common Office of Inspector General (OIG) findings and concerns.
Review CPD Notices. Each program section includes links to the best notices for monitoring.
Refer to applicable HUD Forms and other documentation.
View the Grant Based Accounting page for resources and guidance on the change from first-in/first-out to grant based accounting.
Reference reports, activity narratives and outputs/outcomes located in Integrated Disbursement and Information System (IDIS) and Disaster Recovery Grant Reporting System (DRGR). Log into IDIS or log into DRGR to access reports. View available IDIS resources and DRGR resources. The following financial reports available in IDIS may be most helpful:
- PR02: List of Activities by Program Year and Project
- PR05: Drawdown Report by Project and Activity
- PR07: Drawdown Report Voucher Number
Review Income Eligibility to ensure only eligible persons, households, or families receive assistance. Refer to Technical Guide for Determining Income and Allowances Under the HOME Program; NSP Income Certifications; CPD Income Calculator; and Part 5 Inclusions and Exclusions.
Review Tenant Rents to ensure rents are within the program rent limits.
Assess Physical Condition to ensure the unit meets the both the program’s and the jurisdiction’s physical condition standards (e.g., housing or building codes).
Consider who should be monitored. There are a number of different layers where monitoring is performed depending upon the CPD program and type of activity.

For modest-size programs, such as Empowerment Zones and others, refer to the CPD Monitoring Handbook for guidance.

CDBG Entitlement

CDBG Entitlement

Refer to Chapter 3 in the CPD Monitoring Handbook.
CDBG Regulations includes detail on the program activities for compliance with requirements.
CDBG Guide to National Objectives and Eligible Activities for Entitlement Programs provides detail on the program requirements and required documentation.
CDBG Crosscutting Issues Toolkit provides information on financial management, environmental review, labor standards, acquisition, relocation, and fair housing for CDBG Entitlement and State grantees.
CDBG Closeout notice covers the process for determining whether all applicable administrative and program requirements were completed.
CDBG Entitlement FAQs provides the latest guidance on topics that have triggered questions among those operating the program.
CDBG Income Limits justifies 100% funds are used to serve low and moderate income. Prior to FY2017, the income limit page for the HOME program can be used for monitoring purposes.
CDBG Entitlement main page includes additional links to resources if monitors need a deeper level of detail on the program.
IDIS Resources for the CDBG Program contains a comprehensive list of learning materials to assist CDBG grantees in mastering IDIS functionality and fulfilling their CDBG reporting requirements. The following reports available in IDIS may be most helpful:
- PR50: CDBG Expenditure Report
- PR51: Selected CDBG/CDBG-R Accomplishment Report
- PR56: CDBG Timeliness Report

Monitoring staff should review resources from the Monitoring Overview and Crosscutting Requirements for a complete set of resources when monitoring for the CDBG Entitlement program.

CDBG State

CDBG State

Refer to Chapter 4 in the CPD Monitoring Handbook.
Housing and Community Development Act of 1974 provides the statute for the program.
CDBG Regulations includes detail on the program activities for compliance with requirements. Note the CDBG state-specific regulations 24 CFR Part 570.480 Subpart I.
CDBG Guide to National Objectives and Eligible Activities for State Programs provides detail on the program requirements and required documentation.
CDBG Crosscutting Issues Toolkit provides information on financial management, environmental review, labor standards, acquisition, relocation, and fair housing for CDBG Entitlement and State grantees.
CDBG Income Limits justifies 100% funds are used to serve low and moderate income. Prior to FY2017, the income limit page for the HOME program can be used for monitoring purposes.
CDBG Closeout notice covers the process for determining whether all applicable administrative and program requirements were completed.
CDBG State main page includes additional links to resources if monitors need a deeper level of detail on the program.
IDIS Resources for the CDBG Program contains a comprehensive list of learning materials to assist CDBG grantees in mastering IDIS functionality and fulfilling their CDBG reporting requirements. The following reports available in IDIS may be most helpful:
- PR50: CDBG Expenditure Report
- PR51: Selected CDBG/CDBG-R Accomplishment Report
- PR56: CDBG Timeliness Report

Monitoring staff should review resources from the Monitoring Overview and Crosscutting Requirements for a complete set of resources when monitoring for the CDBG State program.

CDBG-DR

CDBG-DR

Refer to Chapter 6 in the CPD Monitoring Handbook.
CDBG-DR Public Laws and Federal Register Notices includes the specific disaster requirements that must be met.
CDBG Statute and Regulations includes detail on the program activities for compliance with requirements. Note for CDBG-DR, the CDBG regulations and statute are followed except where specified in the Public Law and subsequent Notices unless the disaster community received a waiver from HUD.
CDBG Guide to National Objectives and Eligible Activities for Entitlement Programs provides detail on the program requirements and required documentation.
CDBG Guide to National Objectives and Eligible Activities for State Programs provides detail on the program requirements and required documentation.
CDBG Income Limits justifies 100% funds are used to serve low and moderate income. Prior to FY2017, the income limit page for the HOME program can be used for monitoring purposes.
CDBG-DR Webinars includes the latest training on the CDBG-DR requirements.
CDBG Closeout notice covers the process for determining whether all applicable administrative and program requirements were completed.
CDBG-DR main page includes additional links to resources if monitors need a deeper level of detail on the program.

Monitoring staff should review resources from the Monitoring Overview and Crosscutting Requirements for a complete set of resources when monitoring for the CDBG-DR program.

CoC Program

Refer to Chapter 29 in the CPD Monitoring Handbook.
CoC Program interim rule provides detail on the program activities for compliance with requirements.
HEARTH: Defining “Homeless” Final Rule provides guidance to determine whether ESG funds have been used to serve only eligible program participants.
HEARTH: Defining "Chronically Homeless" Final Rule provides information needed to assess the accuracy of recordkeeping (not relevant for assessing program participant eligibility).
CoC Program Start Up Trainings provides an understanding of the requirements and responsibilities related to operations and grant administration.
Homeless Management Information System requirements, data standards, and tools provides information on HMIS and guides and tools for compliance with HUD's data collection, management, and reporting standards.
CoC Program Grants Administration Guide provides recipients with assistance in administering their project, including a comprehensive discussion of grant administration requirements.
CoC Program Resource Allocation and Monitoring Strategies includes information to help CoCs and recipients develop an understanding of different ways to engage in year-round program and system-wide evaluation and monitoring.
CoC FAQs provides the latest guidance on topics that have triggered questions among those operating the program.
System Performance Measures Intro guide provides information on HUD’s System Performance Measures, a CoC monitoring requirement established by the HEARTH Act.
CoC Program: Unified Funding Agencies Webinar defines and explains the roles and responsibilities of a UFA in the CoC program, including eligible UFA costs, and the UFA’s respective relationships to the CoC and subrecipients.
CoC Program main page includes additional links to resources if monitors need a deeper level of detail on the program.

Legacy Programs

There are three legacy homeless assistance grant programs: Supportive Housing Program (SHP), Shelter Plus Care program (S+C), and Section 8 Moderate Rehabilitation Single Room Occupancy Program (SRO) where monitoring is currently occurring; however, these programs will likely end in the future as they renew under the CoC Program. In the meantime, recipients must comply with the regulatory requirements.

Supportive Housing Program rule provides detail on the program activities for compliance with requirements.
Supportive Housing Program Desk Guide provides important guidance for SHP grantees and should be used with the SHP Monitoring Tools.
Supportive Housing Program Self–Monitoring Tools includes tools on measuring project success, determining and documenting participant eligibility, and tracking eligible activities and expenses.
Shelter Plus Care rule provides detail on the program activities for compliance with requirements.
Shelter Plus Care Resource Manual includes federal regulations and policy guidance for program operators, a description of activities that are eligible for funding under S+C grants, and a review of federal recordkeeping and reporting requirements.
Section 8 Moderate Rehabilitation Single Room Occupancy Program rule contains the authorizing laws, regulations, and notices for the former SRO Program.

Monitoring staff should also pull resources from Monitoring Overview and Crosscutting Requirements sections to ensure a complete set of resources when monitoring.

ESG

Refer to Chapter 28 in the CPD Monitoring Handbook.
ESG Interim Rule provides detail on the program activities for compliance with requirements.
HEARTH: Defining “Homeless” Final Rule provides guidance to determine whether ESG funds have been used to serve only eligible program participants.
HEARTH: Defining "Chronically Homeless" Final Rule provides information needed to assess the accuracy of recordkeeping (not relevant for assessing program participant eligibility).
HUD ESG SNAPS-Shots presents additional explanation for key topics with policy nuances.
ESG Minimum Habitability Standards for Emergency Shelters and Permanent Housing provides information about conducting physical inspections (state and local requirements also may apply).
ESG Rent Reasonableness and Fair Market Rent (FMR) provides guidance on reviewing rents.
Applicable Requirements for Rental Assistance and Housing Relocation and Stabilization Services Matrix provides a quick reference for reviewing rental assistance or housing relocation and stabilization services.
ESG FAQs provides the latest guidance on topics that have triggered questions among those operating the program.
ESG program main page includes additional links to resources if monitors need a deeper level of detail on the program, as well as a summary of ESG program requirements.
IDIS Guides, Tools, and Webinars for the ESG Program provides resources to assist ESG grantees with IDIS. The following reports available in IDIS may be most helpful:
- PR91: ESG Financial Summary Report
- PR91: ESG Sub-Recipient Vouchers Report
- PR93: ESG Risk Status Report

Monitoring staff should review resources from the Monitoring Overview and Crosscutting Requirements for a complete set of resources when monitoring for the ESG program.

HOME

HOME

HOME Monitoring Webinar Series – Spring 2021

The series, taking place from April - May 2021, covers the HOME monitoring exhibits in the CPD Monitoring Handbook to help PJs develop monitoring strategies for their programs and prepare them for HUD monitoring.

*Indicates those HOME monitoring resources that have not been updated for the HOME 2013 Final Rule.

HOME IDIS provides IDIS guidance and resources for HOME grantees. The following reports available in IDIS may be most helpful:
- PR27: Status of HOME Grants Report
- PR25: Status of CHDO Funds by Fiscal Year Report
- PR22: Status of HOME Activities

Monitoring staff should review resources from the Monitoring Overview and Crosscutting Requirements for a complete set of resources when monitoring for the HOME program.

HOPWA

HOPWA

Refer to Chapter 10 in the CPD Monitoring Handbook.
HOPWA Regulations includes detail on the program activities for compliance with requirements.
HOPWA Grantee Oversight Resource Guide provides detailed guidance in fulfilling HOPWA grants management responsibilities regarding the oversight of project sponsors.
HOPWA Financial Management Course includes a broad array of financial management topics that help ensure requirements are met by project sponsors.
HOPWA FAQs includes specific areas that provide clarification on compliance with requirements.
HOPWA Income Limits justifies 100% of the funds are used to serve the low income.
HOPWA main page includes additional links to resources if monitors need a deeper level of detail on the program.
IDIS Guides, Tools, and Webinars for the HOPWA Program provides IDIS resources and guidance for HOPWA grantees. The following reports available in IDIS may be most helpful:
- PR88: HOPWA Timeliness Dashboard Report

Monitoring staff should review resources from the Monitoring Overview and Crosscutting Requirements for a complete set of resources when monitoring for the HOPWA program.

NSP

Refer to Chapter 8 in the CPD Monitoring Handbook.
Unified NSP1 and NSP 3 Notice includes detail on the program activities for compliance with requirements.
NSP 2 NOFA includes detail on the program activities for compliance with requirements.
NSP Policy Alerts takes specific areas of the program and discuss compliance.
NSP FAQs includes specific areas that provide clarification on compliance with requirements.
NSP Income Limits justifies funds are used to serve low, middle and moderate income. In addition, at least 25% of NSP formula funds must be targeted for very low income.
NSP Closeout Notice covers the process for determining whether all applicable administrative and program requirements were completed.
NSP Closeout Change Program Income updates the policy conveyed in the NSP closeout notice to include changes in program income requirements.
NSP main page includes additional links to resources if monitors need a deeper level of detail on the program.

Monitoring staff should review resources from the Monitoring Overview and Crosscutting Requirements for a complete set of resources when monitoring for the NSP program.

Crosscutting Requirements

Uniform Administrative Requirements

View Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirement Regulations.
Conforming Amendments provide the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards Conforming Amendments.
Notice SD-2015-01 includes guidance on the transition to Part 200.
Notice CPD 16-04 provides additional guidance on the transition to Part 200.

Acquisition and Relocation Requirements

Refer to Chapter 25 in the CPD Monitoring Handbook.
Acquisition and Relocation: HUD Handbook 1378: Tenant Assistance, Relocation, and Property Acquisition is the primary source for HUD real estate acquisition and relocation policy and procedures when implementing HUD-funded programs.

Environmental Requirements

Refer to Chapter 21 in the CPD Monitoring Handbook.
Environmental Regulations provides regulations pertaining to National Environmental Policy Act, Environmental Review, Environmental Criteria and Standards, Floodplain Management and Wetlands.

Fair Housing Requirements

Refer to Chapter 22 in the CPD Monitoring Handbook.
Affirmatively Furthering Fair Housing Regulations (AFFH) Final Rule page provides an overview of the AFFH Final Rule and available resources.

Flood Insurance

Refer to Chapter 27 in the CPD Monitoring Handbook.

Labor Standards Requirements

Refer to Chapter 23 in the CPD Monitoring Handbook.
Davis-Bacon Act is a United States federal law which established the requirement for paying prevailing wages on public works projects.
Making Davis-Bacon Work Guidebook provides guidance to contractors performing work on construction projects that are assisted by HUD and subject to Davis-Bacon prevailing wage requirements.
Davis-Bacon and the HOME Program Manual describes the policies and procedures that must be followed when undertaking construction projects funded with CDBG and HOME funds to comply with Davis-Bacon requirements.

Lead Requirements

Refer to Chapter 24 in the CPD Monitoring Handbook.
Lead Regulations provides regulations and statutes pertaining to lead-paint hazards.

Monitoring staff should review resources from the Monitoring Overview and program topics for a complete set of resources when monitoring.