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HUD's Data Submission Timeline for CoCs: Updates and Reminders

August 03, 2020 Print ShareThis

HUD’s Office of Special Needs Assistance Programs (SNAPS) wants to thank you for your tremendous efforts to keep those experiencing homelessness safe during the COVID-19 pandemic. The following are a few updates and reminders on data collection and reporting requirements.


Data Submission Deadlines

In effort to reduce the overall reporting burden on communities, HUD is combining the Longitudinal Systems Analysis (LSA) data collection process for 2019 with the 2020 LSA data collection process. Communities will be required to submit LSA files for both FY 2019 and FY 2020. However, these submissions and the subsequent data quality reviews will happen concurrently. Guidance on submitting these data files to the Homelessness Data Exchange (HDX) 2.0 will be posted on the HUD Exchange and HUD will host Office Hours to provide information on the dual data submission process.

HUD anticipates opening HDX 2.0 for LSA submissions in October. CoCs can be assured they will be given several weeks’ notice prior to the official opening date and ample time to complete their submissions. Official submission and confirmation deadlines will be determined once the opening data is finalized.


Updated Annual Reporting Submission Calendar

System-wide Report Open Date Completion Date
LSA Preparatory Work with HMIS Software Providers Early March 2020 Mid-September 2020
FY 2019/20 LSA Submission in HDX 2.0 Early October 2020 Early November 2020
FY 2019/20 LSA Data Cleaning and Confirmation in HDX 2.0 Early November 2020 December 31, 2020
FY 2020 System Performance Measures Submission October 2020 March 2021
2021 HIC and PIT Count Data Submission in HDX 2.0 TBD TBD

 


Coordinated Entry Data Elements

The deadline for the implementation and data collection for the Coordinated Entry data elements is October 1, 2020. The first reports with this data are due on October 1, 2021. However, HUD encourages CoCs to continue to focus on the full implementation of the Coordinated Entry data collection as issues related to the COVID-19 response lessen.

2021 PIT Count

Many CoCs have expressed concerns about the 2021 Point-in-Time (PIT) Count. HUD will continue to prioritize the health and safety of people experiencing homelessness and those who serve them. HUD has not made any decision regarding the 2021 PIT count requirements but will notify CoCs via listserv as soon as they decide how to proceed.

HMIS and COVID-19

Homeless Management Information System (HMIS) COVID-19 resources are announced in the COVID-19 Daily Resource Digest and posted on the Disease Risks and Homelessness and COVID-19 HMIS Resources pages.

Updates to the HMIS Data Standards in Response to COVID-19

The latest updates to HMIS Data Elements are posted to the HUD Exchange HMIS Data Standards resource page as FY 2020 version 1.7 Data Standards. ESG and HOPWA added new CV funding sources; no other data collection changes were made at this time. HUD anticipates data standard changes for FY 2022.

ESG-CV CAPER Reporting Requirements

HUD is developing the Emergency Solutions Grants – CARES Act (ESG-CV) reporting requirements and anticipates releasing information about what will be collected in the near future.


Questions

If you have any questions about system-wide data submission processes, please submit them to the Ask A Question (AAQ) portal. Under “My question is related to”: select “HDX Homelessness Data Exchange (including AHAR, HIC, LSA, PDX, PIT, Stella, Sys PM).”

Note: Please submit your questions early. Due to high volumes near the deadline, HUD may not be able to respond until after the deadline.


The contents of this document, except when based on statutory or regulatory authority or law, do not have the force and effect of law and are not meant to bind the public in any way. This document is intended only to provide clarity to the public regarding existing requirements under the law or agency policies.

Tags: CoC ESG HDX HMIS