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HMIS Capacity Building Project NOFA

January 30, 2019 Print ShareThis

HUD is committed to ending homelessness and believes good, reliable information is essential to that effort. We have made a long-term investment in Homeless Management Information Systems (HMIS) to provide this information. HMIS has become integral to day-to-day delivery of resources to individuals and families experiencing homelessness, monitoring the use of federal funding, informing funding decisions, and allowing communities to develop data-driven strategies to positively impact their efforts to end homelessness.

Some Continuums of Care (CoCs) have an HMIS infrastructure that is nimble and has the capacity to adapt to ever-changing information needs. Others struggle and would benefit from funding dedicated to improving HMIS. That’s why we are excited about HUD’s recent publication of the HMIS Capacity Building Project Notice of Funding Availability (NOFA).

This NOFA provides $5 million in one-time funding to help communities improve their CoC’s HMIS. Improvements can mean different things for different communities. It may mean consolidating HMIS implementations to gain economies of scale and expertise. It may mean modifying software to better support communities to meet HUD HMIS regulatory requirements. Or it may mean a concerted effort to increase the HMIS knowledge base among the HMIS system administration staff and CoC leadership.

Unless you have received an extension from HUD, all applications must be submitted by Thursday, January 31, 2019 by 11:59:59 PM EST.

Eligible Activities

The following activities are eligible under this NOFA:

  • Consolidate HMIS software or databases with another CoC’s HMIS
  • Upgrade, customize, or configure the functionality of an existing HMIS
  • Improve HMIS data quality
  • Increase staff skills through trainings related to HMIS governance, data quality improvements, and data analysis

How to Apply

Applications shall be submitted to Grants.gov unless a waiver has been issued allowing you to submit your application in paper form. Instructions for submitting your paper application will be contained in the waiver of electronic submission. As a reminder, “Received by Grants.gov” means the applicant received a confirmation of receipt and an application tracking number from Grants.gov. Then Grants.gov assigns an application tracking number and date-and time-stamps each application upon successful receipt by the Grants.gov system. A submission attempt not resulting in confirmation of receipt and an application tracking number is not considered received by Grants.gov. For more information, please see Section IV.D. of the HMIS Capacity Building Project NOFA.

HUD strongly recommends applications be submitted at least 48 hours before the deadline and during regular business hours to allow enough time to correct errors or overcome other problems.

Applicants must be existing CoC program recipients that are Unified Funding Agencies (UFAs), collaborative applicants, or HMIS Leads. The CoC will either:

  1. Apply to improve their existing HMIS.
    1. Eligible activities: increase software functionality, improve data quality, and grow staff knowledge.
  2. Apply on behalf of two or more CoCs with the intent to execute an HMIS Consolidation to improve the performance of lower-performing HMISs.
    1. Eligible activities: consolidate HMIS implementations, increase software functionality, improve data quality, and grow staff knowledge.

Apply on Grants.gov for the HMIS Capacity Building Project NOFA.

Applications are due January 31, 2019.

CoCs can look at their most recent HUD Data Exchange (HDX) submissions (i.e. bed coverage, Annual Homeless Assessment Report (AHAR), and data quality) to help assess need. For HMIS Consolidations, CoCs can look at the Appendix of the NOFA to identify high-need HMISs that, when consolidated with high performing HMISs, may be competitive for the improvement and consolidation funds provided in the NOFA.

Selection Process

HUD is using a two-phase process to select applicants and distribute funding.

  • Phase 1: CoCs will apply to fund HMIS improvements or an HMIS consolidation. HUD will evaluate each proposed activity to ensure eligibility and evaluate the CoC’s responses to several rating factors.
  • Phase 2: Based on Phase 1 results, applicants will be conditionally selected and asked to submit a budget and project proposal for review and approval. To help assure the budgets and project proposals are cost-effective, feasible, necessary, and maximize the positive impact of this funding, HUD will offer a selection of TA providers to the CoCs that are conditionally selected. The TA providers will assist with developing the budget and project proposal. HUD will distribute available funds based on the cost effectiveness, feasibility, necessity, and estimated impact of each submitted budget and proposal.

Resources

Questions

If you have questions pertaining to HMIS Capacity Building Project NOFA, please submit your questions to the Ask A Question (AAQ) portal on the HUD Exchange website and select “HMIS” from the “My question is related to” drop down list on Step 2 of the question submission process.

The AAQ portal accepts question submissions 24/7. However, responses are usually provided between 8:00 AM and 5:00 PM Eastern Time, Monday through Friday, except for weekends and federal holidays. Additionally, per the HMIS Capacity Building Project NOFA, starting 2 days prior to the application deadline, the AAQ will respond only to emergency technical support questions. To ensure you receive a response to your question, please submit your question via the AAQ no later than 12:00 PM EST on January 31, 2019. If you have questions related to grants.gov please visit Grants.gov Support for assistance.

Listserv Communications

All information related to the HMIS Capacity Building Project NOFA is communicated via the HUD Exchange Mailing List. Join the mailing list to receive important updates and reminders.

If you are aware or suspect that the Collaborative Applicant, HMIS Lead, CoC members, or interested stakeholders are not currently receiving these listserv messages, please forward the following link, https://www.hudexchange.info/mailinglist/, to them to register for the listserv messages as this is the only form of communication used by HUD to the public.

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Tags: CoC HMIS