2019 HIC and PIT Data Collection Notice and PIT Count Office Hours
PIT Count Office Hours
The 2019 Point-in-Time (PIT) Count is fast approaching. To help prepare Continuums of Care (CoCs) for the 2019 PIT count, and address any other questions CoCs have about the PIT count, HUD is hosting its next PIT count office hours on October 30, 2018 from 1:30 to 3:00 PM EDT. HUD will start the call with a discussion of the 2019 Housing Inventory Count (HIC) and PIT count changes and will also discuss issues around PIT count volunteers, including recruitment, training, and waivers.
Note that HUD will not be conducting a separate webinar for the 2019 HIC and PIT Count Notice. HUD anticipates conducting one more office hours session preceding the 2019 PIT count.
2019 HIC and PIT Count Notice
HUD has published the Notice CPD-18-08: 2019 HIC and PIT Data Collection for CoC and ESG Programs, which informs CoCs of what must be collected to successfully complete the 2019 HIC and PIT counts. HUD is happy to announce that while there are some changes to the HIC there are no changes to the PIT count data collection requirements.
- For CoCs with CoC-funded Joint Transitional Housing (TH) and Rapid Re-housing (RRH) projects, the CoC must enter a separate TH and RRH project on the HIC. Inventory reported under each project should reflect the inventory in use on the night of the count. To indicate that these are Joint TH and RRH grants, CoCs must select both the HUD: CoC – Transitional Housing and HUD: CoC – Rapid Re-Housing funding source options in response to the HUD McKinney-Vento Funded question for each project.
- Under the Inventory Type section of the HIC, HUD no longer distinguishes new inventory from current inventory. CoCs now report their data as either current (i.e., all inventory that is in operation on the night of the CoC’s PIT count) or under development (i.e., all inventory that is projected, but not in operation during the PIT count).
- CoCs will report their HMIS participation based on the entire project. Either the project completely participates in HMIS or it does not. If part of a project’s inventory participates in HMIS and another part does not, it should be split into two projects, one representing the inventory participating in HMIS and one representing the inventory not participating in HMIS.
- HUD is requiring CoCs to include the HMIS Project ID to all projects on the HIC. Currently, HMIS Project ID is only required for CoCs that upload the HIC.
- CoCs will no longer report their VA-funded Compensated Work Therapy, Transitional Residence (CWT/TR) grants in the HIC. With this exclusion, persons in CWT/TR projects will also be excluded from the sheltered PIT count.
- CoCs will no longer report on Target Population A to HUD. HUD is renaming what was “Target Population B” as “Target Population.”
- HUD is clarifying that the Housing Type designation should apply to the entire project. A project must be completely “site based/single site,” “site based/clustered site,” or “tenant-based/scattered site.” If part of a project’s inventory is site based in a single location and other part is tenant-based vouchers, it should be split into two projects, one representing the “site based/single site” inventory and the other representing the “tenant based/scattered site” inventory. For emergency shelter, the Housing Type selected should be consistent with the Bed Type.
- Sponsor-based Rental Assistance (SBRA) can operate like Tenant Based Rental Assistance (TBRA) or Project-based Rental Assistance (PBRA), which has caused some confusion about whether these projects are required to add an address. HUD is clarifying that an address is required for all projects that function like either of the two “site-based” housing types listed in the bullet above.
- While Victim Service Providers (VSP) are exempted from providing address information in the HIC, HUD encourages providers to enter a zip code associated with the project.
PIT Count Changes
Additional HIC and PIT Resources
- PIT and HIC Guides, Tools, and Webinars Page: This is a one-stop site where communities can access all of HUD’s guidance on how to plan and implement their PIT counts. The resources include the annual notice, the PIT Count Methodology Guide, survey tool resources, implementation resources, etc.
- Notice CPD-18-08: 2019 Housing Inventory Count (HIC) and PIT Data Collection Notice for CoC and ESG Programs: The 2019 Notice was published by HUD in October 2018 and provides data collection requirements for the HIC and PIT count.
- 2019 PIT Count Posters & Social Media Images: HUD recently posted a PIT count poster that communities can use for 2019. CoCs can access on the HUD Exchange PDF files of those posters, along with JPEG files formatted to be used as Facebook cover photos, Facebook event photos, and Twitter cover photos (all available in English and Spanish). Additionally, each CoC will receive a total of six posters (three 11x17” posters and three 18x24” posters) by mail to support their PIT count planning efforts. Those posters will be disseminated in the next few weeks.
- PIT Count Standards & Methodologies Online Training: Earlier this year, HUD released the PIT Count Standards & Methodologies Online Training as a resource to assist CoCs in training staff on how to plan, implement, and report PIT counts. This training is intended to be an introductory companion tool for the PIT Count Methodology Guide.
Questions about the HIC or PIT?
If you have questions about entering HIC or PIT count data that are not covered in this Notice, please submit them to the HDX Ask A Question (AAQ) portal on the HUD Exchange website. To submit a question to the HDX AAQ portal, select “HDX: Homelessness Data Exchange” from the “My question is related to” drop down list on Step 2 of the question submission process.