Financial Management Overview
This binder provides an overview of HUD’s financial management guidance for the CoC and ESG program. Strong financial management is essential for all recipients and subrecipients to have in place. HUD has created comprehensive financial management training
Effective Budget Management
How can I most effectively manage my HUD CoC-funded program budget?
The use of budget controls is necessary to help recipients or subrecipients stay accountable to their approved annual budget. Budget management and control can be described as an ongo
Federal Cost Principles
What are the uniform administrative requirements, cost principles and audit requirements for Federal awards (2 CFR Part 200) and why are they important?
Federal cost principles are regulations that help recipients and subrecipients determine eligible cost
Allowable vs. Unallowable Uses
What are examples of allowable uses of Federal funds?
Personnel costs (salaries/benefits) for time devoted to activities funded by grant
Cost of materials for purpose of the award
Equipment and other approved capital expenditures
What is program income?
Program income is the income received by the recipient or subrecipient directly generated by a grant-supported activity. Some examples include income from fees for services performed and rent and occupancy charges paid directly to the recip
Direct vs. Indirect Costs
Why is classifying costs as direct or indirect important?
By classifying costs as either “direct” or “indirect”, it governs how they are allocated (2 CFR 200.412). For additional information, see Section 10a. Defining Direct and Indirect Costs of the Mu
What rules should I follow when making purchases?
When purchasing goods and services using Federal funds (see 2 CFR 200.318), recipients and subrecipients must have written policies and procedures to ensure these purchases are carried out in an effective manner
What are internal controls?
Establishing internal controls is the creation of a process that ensures public resources go to the correct places usually through policies, practices, and procedures developed by agencies. Key elements of internal controls include:
How do we receive payment from HUD for program expenses?
Recipients drawdown funds through the electronic Line of Credit Control System (eLOCCS), the primary grant and subsidy disbursement system that handles disbursement and cash management for the majority of HUD grant
What are the audit requirements for CoC funded projects?
CoC recipients and subrecipients who expend more than $750,000 annually in Federal awards are required to comply with the audit requirements in 2 CFR Part 200.501.
Looking for defini
True or False: I don’t need to track expenditures from the CoC Program grant.
“False” is correct. The project grant recipient must not only review grant expenditures but must also compare those exp
Additional Resources and Links
At A Glance: Uniform Requirements & Federal Cost Principles
HUD Financial Management Learning Modules
Indirect Cost Toolkit for CoC and ESG Programs
Key Components of Financial Management for CPD Grants
Procurement and Contracting:
Homeless Eligibility Overview
This binder provides information on how to determine a program participant’s eligibility for CoC or ESG Program assistance, as well as an overview of the homeless definition, disability requirements, and the chronic homeless definition. In addition, this b
Four Categories of the Homeless Definition
What are the four categories of the homeless definition (§ 578.3)?
Within the homeless definition there are four categories of homelessness:
Imminent Risk of Homelessness
Homeless Under Other
Category 1: Literally Homeless
What is Homeless Category 1: Literally Homeless? (§ 578.3)
Individual or family who lacks a fixed, regular, and adequate nighttime residence, meaning:
Has a primary nighttime residence that is a public or private place not meant for hu