Date Published: July 2017
HUD changed the way final ARD is calculated beginning with the FY 2017 CoC Program Competition. This began with the Grant Inventory Worksheet (GIW) process during the FY 2017 CoC Program Registration process where HUD removed the term, "final HUD-approved GIW" and discontinued the practice of requiring Collaborative Applicants to attach the final HUD-approved GIW to the CoC Priority Listing. This change was made as CoCs and projects would realize after the official GIW processes ended that an eligible renewal project was not properly added to the GIW which in some cases would adversely affect a CoC's final ARD.
HUD changed the GIW process and determined the best way to determine a CoCs final ARD was to base the amount on the actual eligible renewal projects listed on the Renewal Project Listing and add to the calculation the amount of eligible renewal project(s) that are listed on the reduced or eliminated reallocation forms on the CoC Priority Listing.
For example, if a CoC is in ARD status and the CoC's "estimated" ARD totals $170,000 on the ARD Report and the CoC submits a total of $100,000 in eligible renewal projects on the Renewal Project Listing, reduces an eligible renewal project by $20,000 to create a new reallocated project, and eliminates an eligible renewal project in the amount of $50,000, the final ARD for the CoC will total $170,000. HUD will then base the Tier 1 line on $170,000 as the CoC correctly recorded all eligible renewal projects.
However, based on the example above with the CoC still in ARD status, if the CoC's "estimated" ARD totals $170,000 on the ARD Report and the CoC forgot to include an eligible renewal project on the GIW in the amount of $30,000 and submits the eligible renewal project on the Renewal Project Listing, with the same reallocation process, then the CoC's final ARD is $200,000. HUD will base the Tier 1 line on $200,000, not $170,000.
Conversely, continuing to use the same example, if a CoC submits a renewal project in the amount of $40,000 on the Renewal Project Listing that is determined by HUD as not eligible to apply for funding in the FY 2017 CoC Program Competition, HUD will reduce the CoC's final ARD to $160,000 and base the Tier 1 line on $160,000, not $170,000.
Although the CoC's final ARD is based on the total eligible renewal amount submitted on the Renewal Project Listing and eligible renewal amounts listed on the reallocation forms, HUD continues to strongly encourage CoCs to ensure their annual GIWs are as accurate as possible.