CoC FAQ
Q

How can recipients and subrecipients document stays in institutions of fewer than 90 days with regard to the recordkeeping requirements that were established in the final rule on the definition of chronically homeless?

Date Published: April 2016

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As established in the Final Rule on Defining “Chronically Homeless”, stays in institutions of fewer than 90 days are not considered a break. In addition, so long as the individual or head of household was residing in a place not meant for human habitation, an emergency shelter, or a safe haven immediately prior to entering the institution, the amount of time spent in the institution counts towards the individual or head of household’s total time residing in one of these locations. However, stays in institutions of 90 days or more are considered breaks and time spent in an institution where the stay was 90 days or more does not count towards an individual or head of household’s total time residing in a place not meant for human habitation, an emergency shelter, or a safe haven.

Regarding documentation requirements, where the stay is fewer than 90 days and, therefore, will be counted towards an individual or head of household’s total time residing in a place not meant for human habitation, emergency shelter, or safe haven, the final rule requires one of the following:

  1. Discharge paperwork or a written or oral referral from a social worker, case manager, or other appropriate official of the institutional care facility; or
     
  2. Where the evidence in number 1 above is not available, a written certification of the individual or head of household stating the time he or she spent in the institution along with a record of the intake worker’s due diligence in obtaining the aforementioned evidence.

Where the stay is for 90 days or more and, therefore, counts as a break from an individual or head of household’s time spent in a place not meant for human habitation, emergency shelter, or safe haven, the documentation may include the evidence described above; however, it is not required to. As established in the final rule, all breaks may be documented through the individual or head of household’s own written certification that that is where they were residing during that time period.


Tags: CoC Program Requirements - Definition of Chronic Homelessness

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2762