Date Published: November 2015
No one type of back-up required. The particular back-up will depend on the types of costs being charged, e.g. staff salaries or the purchase of supplies, as well as Grantee’s preferred method of charging for Administrative Costs. For example, one Grantee submits the relevant sections of their general ledger with details of the costs incurred. Some Grantees are using Indirect Allocation Plans to account for administrative expenses. This is acceptable to HUD; justification of the indirect allocation percentage should be kept on file in the event of an audit. This Grantee does not need to submit specific timesheets associated with the salaries and benefits charged but is expected to maintain those on file in the event of an audit.