All people served in emergency shelters, transitional housing projects, and permanent supportive housing projects should be included in a community's AHAR data submission. It is critical that each person be categorized and reported in the appropriate household type—either as individuals or as people in families, depending on the household composition at program entry.
When age information is missing communities may need to infer the person’s age to classify people into the appropriate household type. To infer a person’s age, communities should:
- Use all available information to fill the gaps in their HMIS data—e.g., historical HMIS records for the same person or case manager files. For example, if the person with missing age information was served previously, communities should review these prior records and retrieve the missing information, if available.
- If the missing age data cannot be recovered, communities should use their best judgment to classify people into the appropriate household types based on local knowledge. To inform this decision, communities can review their HMIS data to understand the typical household compositions of people served by their programs, make a determination regarding the household type of the person, and indicate that their age is missing.
View the most recent PDF of all the AHAR FAQs.