Date Published: May 2018
The CoC Program Registration process allows Collaborative Applicants, on behalf of their CoCs, to inform HUD about the geographic areas they represent and whether their CoC will apply for Unified Funding Agency (UFA) designation or High Performing Community (HPC) status.
Collaborative Applicants for CoCs that have changes from the FY 2017 CoC Program Competition (e.g., change in Collaborative Applicant, CoCs merged, change in geographic codes) should complete the registration forms to gain access to the Consolidated Application in the FY 2018 CoC Program Competition that includes the CoC Application, the CoC Priority Listing, and project applications. If a CoC has no changes from the previous year's CoC Program Competition and the Collaborative Applicant chooses not to complete the registration forms, HUD will move the previous year's CoC Program Registration information forward with no changes (see Section I of the CoC Program Registration Notice).
After HUD announces the opening of the CoC Program Registration period, Collaborative Applicants must complete the following steps to register their CoC:
Accessing e-snaps. All e-snaps users require usernames and passwords in order to log in to the online e-snaps system. To see an organization's Applicant Profile, CoC Registration, etc., the e-snaps user must be associated as a "registrant" with the organization's e-snaps account.
CoC Applicant Profile. The Collaborative Applicant must review the Applicant Profile, update the information as necessary, and select the "Complete" button to proceed with the CoC Registration process. Detailed instructions are provided in the CoC Applicant Profile instructional guide on the CoC Program Competition: e-snaps Resources page.
Accessing CoC Registration. After the CoC Applicant Profile is completed, Collaborative Applicants must follow a series of steps to access the CoC Program Registration forms. The steps include registering the Collaborative Applicant for the FY 2018 CoC Program Competition under the FY 2018 CoC Program Registration Notice and creating a CoC Registration “project.”
NOTE: This step is only registering for the funding opportunity; the CoC is not registered for the FY 2018 process at this point. In addition, when creating the CoC Registration project, Collaborative Applicants have the option to import the registration from FY 2017. HUD strongly recommends that returning Collaborative Applicants import the FY 2017 CoC Registration as this will reduce the amount of information that will need to be entered into each form for the registration process. The Collaborative Applicants must still review each form in registration to ensure accuracy and completeness.
CoC Registration. After accessing the FY 2018 CoC Program Registration, Collaborative Applicants must complete a series of screens to provide information about the CoC. Once the Collaborative Applicant has provided all required information, the Collaborative Applicant then submits the CoC Registration no later than May 14, 2018 at 5:00 PM EDT.
CoC Review. After the CoC Registrations are submitted, HUD reviews the registrations from all CoCs and then sends a listserv message announcing when Collaborative Applicants can log in to e-snaps to access the CoC Review on the "Submissions" screen. The listserv message will be sent via the HUD Exchange Mailing List for the CoC Program.
At that point, the Collaborative Applicant must review HUD’s determination of its registration and, if requested, UFA and/or HPC designation. Collaborative Applicants that agree with and submit the CoC Review will then be finished with the CoC Registration.
Collaborative Applicants that disagree with HUD’s determinations and submit the CoC Review will have the CoC Registration undergo a second review by HUD. After HUD conducts the second review, the determination is final and Collaborative Applicant must agree and submit the CoC Review. The CoC will, then, be finished with CoC Registration. If the Collaborative Applicant disagrees with HUD’s final determination and submits the registration, the Collaborative Applicant will receive a rejection letter, in e-snaps, and will not have access to the CoC Consolidated Application when the FY 2018 CoC Program Competition begins.