What information should go in the activity description and location description narratives of the Edit Activity – Page 2 screen?

Date Published: February 2015

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DRGR provides a narrative field for Activity Description so grantees can describe information on the nature of the programs and how they will be managed, which is not otherwise captured in Activity set-up fields. This space can be used to describe program goals, to describe non-standard performance measures, and to list important information on budgets such as tracking the changes in budgets and how the changes were authorized. For any activities that will be using program income, they can describe the amount of the total activity budget that is based on projections for program income expenditures and what period this covers.

It is important to remember that text should not be directly copied into these fields from MS Word (.doc or .docx). Text should be typed in manually or should be copied from a MS Word document that has been saved as a “text” file (“.txt”).

In addition, with DRGR Release 7.8, Activity setup, including Activity Description, can be uploaded in DRGR. Please see additional FAQs for more information.

In the Location Description narrative, grantees can describe physical locations such as addresses or intersections if any activity is known in advance or describe the service area covered by the activity. In addition, with DRGR Release 7.10, DRGR now has additional functionality to allow grantees to define the Investment Location of the activities using a mapping tool supported by http://egis.hud.gov/cpdmaps. This mapping tool (also used for mapping Activities in IDIS) will allow users to:

  1. Upload Shape files – Allow use to upload shape files with general projections. The current version of the upload widget supports the eWGS84 Geographic Coordinate System only
  2. Drawing tool – The draw tool allows user to select point, line, or polygon symbols to highlight map areas

Users access the DRGR Map Viewer from the Add/Edit or View Activity pages. On selection of the Investment Location,” the DRGR Map Viewer is displayed in a new window/tab.

View the Investment Location link.

The DRGR Map Viewer is displayed in view mode only if invoked from View pages. The DRGR Map Viewer is displayed in edit mode if invoked from the Edit pages (second page of Add or Edit Activity).

The DRGR Map Viewer invokes a base map with the capability of pan/zoom. In addition, the following options are displayed:

  • Layers – Displays a few custom layers. These layers are overlaid on the map.
    View Map Layers.
  • Legend – The map legend shows different symbols to display information on the selected layers.
  • Upload Shape file – Allows the ability to upload shape files.
  • Add Shapes – Allows for users to draw simple shapes.
  • Basemap – Displays a basemap to show as the background of the map.
    View Basemap.

Users can also draw shapes to define the Investment Location. On selection of Add Shape,” the Add Shapes widget is displayed. The widget allows creation of up to 15 different shapes on the map. Note that the performance will suffer if too many points are created – generally no more than 350 points should be drawn.

View the Add Shape screen.

Use New Set to create a new set or Add to Set to add to the existing shapes. Each shape must be labelled using the Set Name text box. Using “Add,” the system re-displays the widget to “Add Another,” “Remove” or “Finish.” On “Finish,” the system stores the drawn shapes to the database.

Note: The system does not support editing previously saved shapes – the system overwrites the previously saved image.

DRGR maps also support uploads, which allows users to upload shape files to display the shapes in the DRGR Viewer and also save the uploaded shape data to the Oracle spatial database.

The basic steps for uploading shape files are as follows:

  1. The user invokes the Upload Shape File widget.
  2. The user clicks the Browse button.
    View the Browse button on the Upload Shape File widget.
  3. The user selects the zipped point shape file from the file browser dialog.
  4. A window with a progress bar pops up, and the progress bar shows upload progress.
  5. The window with a progress bar disappears.

After uploading, the shapes display in the Map Viewer. If the shape files are not in the correct format, the system will display no shapes and/or report an error. Also note that the system will take a long time (in minutes) if the shape files have too many points. It is advised to limit the number of shape files to less than 350 polygons. Upon upload, users will validate and identify the shape attribute data and click the Finish button to complete and save the shape. A window will confirm completion of the saved shape upload (see next page).

View the Map Viewer screen while the shape file is uploading.

View the Map Viewer screen after the shape file has been successfully uploaded.

Tags: DRGR Action Plan - Adding/Editing Activities

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