DRGR FAQ
Q

The voucher shows available amounts on line items that don’t make any sense to me and it will not let me complete the draw. How can I fix the available amounts shown?

Date Published: February 2015

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A

If subgrantees are allowed to retain PI (and a PI Account was set-up), then available amount calculations are done at the PI Account level. DRGR will require PI funds to be drawn first within PI Accounts. PF can be drawn within the same voucher, but the PI must be used and exhausted first in the voucher before the PF will show as available. DRGR should show the available amount within each line item to be the lower amount of program income at the account level vs. total funds available at the activity level. The Available Amount should be the lower amount of a) program income at the account level or b) total funds available at the activity level.

If there are problems with the Voucher, DRGR will display specific error messages in each status column. Users can hover their cursor over the alert icons to display specific error messages regarding each line item.

View Alert Icons.

The following table shows all the possible alert messages:

Voucher Line Item - Condition

Status Column - Alert Error Message

Individual Voucher Item Drawdown Amount entered for PF > Available Amount

Entered PF drawn amounts cannot be greater than “Program Funds – Activity Level”. See “Available Account” link.

Individual Voucher Item Drawdown Amount entered for PI > Available Amount

Entered PI drawn amounts cannot be greater than “Program Income – Activity Level”. See “Available Account” link.

Individual Voucher Item Drawdown Amount entered for RLF > Available Amount

Entered RLF drawn amounts cannot be greater than “Revolving Loan – Activity Level”. See “Available Account” link.

Sum of all Individual PI Voucher Items Drawdown Amount entered exceeds Program Income – PI Account Level

Sum of all entered PI drawn amounts in the Voucher exceeds “Program Income – PI Account Level”; Reduce entered PI drawn amounts. See “Available Account” link.

Sum of all Individual RLF Voucher Items Drawdown Amount entered exceeds Revolving Loan Funds – Project Level

Sum of all entered RLF drawn amounts in the Voucher exceeds “Revolving Loan Funds – Project Level”; Reduce entered RLF drawn amounts. See “Available Account” link.

User tries to draw PF before expending PI; this message shows on the PI Voucher Item

PI must be expended before PF on this grant; Either do not draw PF or expend all available PI in this voucher. See “Available Account” link.

User tries to draw PF before expending RLF; this message shows on the RLF Voucher Item

RLF must be expended before PF; Either do not draw PF or expend all available RLF in this voucher. See “Available Account” link.

User tries to draw PF before expending PI/RLF; this message shows on the PF Voucher Item

PI/RLF must be expended before PF on this grant; Either do not draw PF or expend all available PI/RLF in this voucher. See “Available Account” link.

 



Tags: DRGR Drawdown - Program Income - Receipts, RLFs, and PI Accounts

FAQ ID:

2057