HDX FAQ
Q

Are voucher beds included in the AHAR, and if so, how do I count voucher beds for the AHAR?

Date Published: November 2017

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A

Yes, all voucher beds (and people served in these beds) should be included in your AHAR data submission.

Counting voucher beds in the AHAR can be challenging because the number of beds associated with voucher projects is not fixed throughout the year. Accordingly, voucher beds in the AHAR should be prorated to produce year-round equivalent beds using the following formula:

  • For the IND reporting categories: Total number of household voucher nights provided during the AHAR reporting year / 365 = Year-Round Equivalent Voucher Beds
     
  • For the FAM reporting categories: (Total number of household voucher nights provided during the AHAR reporting year / 365) x Average family size = Year-Round Equivalent Voucher Beds

To calculate the number of voucher beds, determine the total number of voucher nights provided during the AHAR reporting period and divide by 365. The total number of voucher nights provided during the year is equal to the sum of household nights used during the year. For example, if a voucher project issues:

  • A voucher to one household for one day, the total number of voucher nights is equal to one.
  • A voucher to one household for 7 nights, the total number of voucher nights is equal to 7.
  • Two vouchers on the same day to two separate households and each voucher is used for one night, the total number of voucher nights is equal to two.
  • Two vouchers to two separate households, and one voucher is used for 7 nights and the other voucher is used for 30 nights. The total number of voucher nights is 37 even if the households used the vouchers during some of the same nights.

If you are calculating voucher beds for an IND reporting category in the AHAR (i.e., ES-IND, TH-IND, or PSH-IND), then this fraction is your final, year-round equivalent voucher bed count for individuals. If you are calculating voucher beds for a FAM reporting category in the AHAR (ES-FAM, TH-FAM, or PSH-FAM), then multiply this fraction by the average family size to calculate your final, year-round equivalent voucher bed count for families.

Example for Counting Voucher Beds Used by Homeless Individuals: During the AHAR reporting period, a community’s voucher project was used by 75 households and each household consumed 2 nights of shelter. Thus, the voucher project supported 150 voucher nights during the year. To calculate the number of year-round equivalent voucher beds, divide the number of vouchers nights per year (150) by total number of nights in the year (365), or 0.4. This number is the number of year-round equivalent voucher beds for individuals that should be added to the bed count in your response to questions 1 and 2.

75 households x 2 nights= 150 voucher nights
150/ 365= .04 year round equivalent voucher beds

Example for Counting Voucher Beds Used by Homeless Persons in Families: During the AHAR reporting period, a community’s voucher project for families was used by 4 households:

  1. The Smith household has 3 family members and the household used 230 nights of shelter;
  2. The Roberts household has 2 family members and it consumed 365 nights;
  3. The Bedford household has 4 family members and it used 110 nights;
  4. And the Reed family has 3 members and it consumed 195 nights.

Accordingly, the voucher project supported 900 voucher nights during a year (or 230 + 365 + 110 + 195 = 900).

The average family size is equal to 3 [or (3 + 2 + 4 + 3)/4 = 3].

To calculate the number of year-round equivalent voucher beds, divide the total number of voucher nights per year (900) by the total number of nights in the year (365), or 2.5.

Then, take this number (2.5) and multiply it by the average family size (3 people). This number (2.5 x 3 = 7.5) is the total number of year-round equivalent beds for families. Add 7.5 to the bed count in question 1 and 2 (if applicable).

View the most recent PDF of all the AHAR FAQs.


Tags: HDX AHAR - Counting Beds In Your AHAR Submission

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FAQ ID:

1773